Visual Merchandising Coordinator, Calvin Klein (Temporary)

Position Summary

The Temporary VM Coordinator provides administrative and operational support to the Regional Visual Merchandising team across APAC markets. The role focuses on vendor management, contract administration, payment coordination, documentation management, and project tracking to support the successful execution of VM campaigns, store projects, and regional initiatives.

This position requires a highly organized and detail-oriented individual who can effectively coordinate with internal partners and external vendors while ensuring compliance with company processes and timelines.

Period: Oct 2026 – Apr 2027 ( 2 days per week )

Working place: PVH Office (Two Harbourfront, 22 Tak Fung Street, Hunghom Kowloon)

Salary: HKD 100 per hour

Key Responsibilities

Vendor & Contract Administration

• Maintain vendor records and documentation within company systems.
• Support the preparation, review, and administration of contracts, quotations, and vendor agreements.
• Coordinate contract approvals and ensure all required documentation is completed prior to execution.
• Liaise with vendors and internal stakeholders regarding contractual and administrative requirements.

Finance & Payment Coordination

• Support vendor onboarding and profile creation in partnership with Procurement and Finance teams.
• Coordinate invoice submissions and payment processing for VM vendors and suppliers.
• Track payment status and resolve outstanding payment issues with relevant stakeholders.
• Maintain accurate records of invoices, payments, and supporting documentation.

Project & Administrative Support

• Maintain project trackers, filing systems, and team documentation.
• Support meeting coordination, presentation preparation, and follow-up actions.
• Assist with purchase order tracking and budget administration.
• Ensure project documentation is organised, accurate, and up to date.

Cross-Functional Collaboration

• Partner with Visual Merchandising, Procurement, Finance, Legal, Tax, and external vendors to support project execution.
• Facilitate communication between regional and local market teams.
• Support continuous improvement of administrative processes and operational efficiency.

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Qualifications & Experience

• Diploma or Bachelor's Degree in Business Administration, Marketing, Retail Management, Finance, or a related field.
• 1-3 years of experience in administration, project coordination, procurement, finance support, or retail operations.
• Previous exposure to retail, visual merchandising, marketing, or store operations is advantageous.
• Proficient in Microsoft Excel, PowerPoint, Word, and Teams.
• Experience working with procurement, finance, or ERP systems is a plus.