Walk-in || Administration Associate

Company - Orientbell Limited

Job title - Associate Administration (Off-roll)

Location - Nangal Raya, New Delhi

Role summary

The role keeps day-to-day administration running smoothly, from visitor handling and correspondence to office supplies, vendors and travel bookings, ticket bookings. The ideal candidate is well-presented, organised and comfortable juggling many small tasks at once.

Key responsibilities

Office administration

• Book and manage conference rooms, and arrange meeting set-up and refreshments.

• Track inventory of stationery, pantry and office supplies; raise purchase requests when stock runs low.

• Coordinate housekeeping, security and pantry staff to keep the office running smoothly.

• Report and follow up on maintenance issues (electrical, AC, IT hardware, furniture) with the facilities team or vendors.

• Support HR with joining-day arrangements, ID cards, access cards and seating for new joiners.

Vendors, travel and events

• Coordinate with vendors for office services, collect quotations and verify bills before forwarding to Accounts.

• Book travel tickets, hotels and cabs for employees and guests as per company travel policy.

• Assist in organising internal events, celebrations, campus recruitment drives and visitor programmes. Records and documentation

• Maintain admin records such as courier logs, attendance registers, asset lists and vendor contracts

. • Manage petty cash and keep vouchers and reconciliations up to date. • Prepare simple reports, letters and MIS in MS Office or Google Workspace as required.

Qualifications and experience

• Graduate in any discipline (BBA, B.Com or BA preferred).

• 13 years of experience as a receptionist, front office executive or admin executive, ideally in a corporate office.

Skills and competencies

• Clear, polite spoken and written communication in English and Hindi.

• Pleasant, well-groomed and professional presence.

• Working knowledge of MS Word, Excel, Outlook and email etiquette.

• Strong organisation and multitasking, with attention to detail.

• Courteous and calm when handling visitors, calls and urgent requests. • Discretion with confidential information.

• Basic understanding of vendor coordination, petty cash and record keeping.