Walk-in || Administration Executive

Role & responsibilities

Key Responsibilities

• Manage day-to-day administrative operations and office activities.
• Handle incoming calls, emails, and correspondence professionally.
• Maintain accurate records, databases, and filing systems.
• Prepare quotations, invoices, purchase orders, and other business documents.
• Coordinate appointments, meetings, and staff schedules.
• Liaise with clients, suppliers, and service providers.
• Assist with accounts payable and accounts receivable processes.
• Monitor office supplies and arrange procurement when required.
• Prepare reports, spreadsheets, and presentations.
• Ensure company documentation is up to date and compliant with internal procedures.
• Support management with administrative projects and ad hoc tasks.
• Maintain confidentiality of company and client information.

Required Skills and Qualifications

• Previous experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong customer service and problem-solving skills.

Key Competencies

• Time Management
• Communication Skills
• Attention to Detail
• Customer Service
• Record Management
• Teamwork
• Adaptability
• Professionalism