Walk-in || Administration Executive

Office Administration & Travel Desk Executive

Job Purpose

To manage day-to-day office administration activities and coordinate employee travel requirements, ensuring smooth and efficient administrative and travel support across the organization.

Key Responsibilities

Office Administration

• Manage day-to-day administrative activities and ensure smooth functioning of the office.
• Coordinate with vendors and service providers for office-related requirements.
• Maintain records, documents, bills, invoices, and administrative reports.
• Manage office supplies, stationery, and other essential requirements.
• Coordinate housekeeping, maintenance, security, and other facility-related activities.
• Support internal teams with administrative requirements and coordination.
• Assist in organizing meetings, events, and other office activities.
• Address and resolve routine administrative issues in a timely manner.

Travel Desk

• Coordinate domestic and international travel arrangements for employees.
• Manage flight, hotel, and transportation bookings as per company policies.
• Coordinate with travel agencies and other travel service providers.
• Assist employees with travel itineraries, confirmations, cancellations, and rescheduling.
• Maintain travel records and ensure proper documentation for business travel.
• Track travel expenses, bills, and invoices and coordinate for timely processing.
• Support employees with travel-related queries and requirements.
• Ensure travel arrangements are cost-effective and aligned with company guidelines.

Required Skills

• Good communication and coordination skills.
• Strong organizational and time-management abilities.
• Basic knowledge of MS Office/Google Workspace.
• Ability to manage multiple tasks and work with different teams.
• Good vendor and service-provider coordination skills.
• Attention to detail and record-keeping skills.
• Ability to handle travel bookings and administrative activities efficiently.
• Education & Experience
• Graduate in any discipline.
• 14 years of experience in office administration, travel desk, facility management, or a similar role.
• Experience in corporate travel coordination will be an added advantage.