Walk-in || Administration Executive

Walk-in Dates : 9,10, 12 October : 10 a.m. to 5 .00 p.m.

***Sunday is Off - so kindly do not visit *****

. Site Administration

• Manage daily administrative operations at the Park Imperial project site.
• Ensure the site office is well-maintained, organized, and equipped with necessary stationery and supplies.
• Coordinate with project teams, departments, and head office for administrative requirements.
• Maintain records of site assets, office equipment, stationery, and consumables.

2. Vendor & Facility Management

• Coordinate with housekeeping, security, maintenance, and other service vendors.
• Monitor vendor services and ensure timely resolution of administrative issues.
• Maintain records of vendor bills, quotations, purchase requests, and service agreements.
• Follow up on repairs, maintenance, and upkeep of the site office and common facilities.

3. Documentation & Record Keeping

• Maintain inward and outward registers, correspondence, files, and administrative documents.
• Ensure proper filing and retrieval of project-related administrative records.
• Prepare administrative reports, statements, and MIS as required.
• Maintain records of office expenses, petty cash, bills, and supporting documents, as applicable.

4. Purchase & Inventory Management

• Raise purchase requests for stationery, housekeeping materials, office supplies, and other site requirements.
• Track inventory and ensure timely replenishment of essential supplies.
• Coordinate with the Purchase and Accounts departments for approvals, orders, and bill processing.
• Ensure administrative purchases comply with company procedures and approved budgets.

5. Employee & Visitor Coordination

• Coordinate visitor management and provide administrative support to employees and project-site personnel.
• Support employee facilities, attendance-related coordination, and general office requirements.
• Coordinate meetings, arrangements, and other site-level administrative activities.
• Ensure compliance with company policies and site administration procedures.

6. Compliance & Reporting

• Maintain administrative records and documentation for internal reviews and audits.
• Coordinate with relevant teams for statutory documents, renewals, and site-related administrative requirements.
• Ensure adherence to company policies, safety requirements, and administrative SOPs.
• Submit periodic reports on expenses, inventory, vendor services, and pending administrative matters to the reporting manager.

Required Qualifications & Skills

• Graduate in any discipline; a qualification in Business Administration will be an advantage.
• 25 years of experience in administration, preferably in real estate, construction, or project-site operations.
• Working knowledge of MS Excel, MS Word, email, and administrative reporting.
• Good coordination, communication, documentation, and vendor-management skills.
• Ability to manage multiple tasks and handle site-level administrative requirements independently.
• Knowledge of purchase procedures, invoice processing, inventory control, and petty cash management will be preferred.

Key Competencies

• Planning and organizational skills
• Attention to detail and accuracy
• Vendor and stakeholder coordination
• Problem-solving and follow-up
• Time management and accountability
• Professional conduct and confidentiality

Reporting To

Site Head / Project Manager / Administration Head, as per the company's organizational structure.

Job Location

Park Imperial Project Site, Kumar World, Pune.

Interested candidates should have strong administrative coordination skills and the ability to ensure smooth and efficient functioning of a real estate project site.