Walk-in || Executive Assistant

Job Description Executive Assistant

Position: Executive Assistant
Department: Management / Administration
Location: Malleswaram, Bangalore

Immediate Joiners preferred

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support to the senior management team. The ideal candidate should be capable of managing schedules, coordinating meetings, handling confidential information, preparing reports, and ensuring smooth day-to-day coordination.

Key Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including scheduling, invitations, and follow-ups.
• Prepare meeting agendas, presentations, reports, minutes, and other business documents.
• Handle emails, correspondence, and official communication on behalf of the executive when required.
• Maintain and organize confidential documents, records, and important information.
• Coordinate with internal departments, clients, vendors, and other stakeholders.
• Follow up on assigned tasks, action items, deadlines, and commitments to ensure timely completion.
• Assist in preparing MIS reports, management reports, presentations, and business updates.
• Coordinate travel arrangements, accommodation, transportation, and itineraries for business trips.
• Screen and prioritize calls, messages, emails, and other communications.
• Maintain proper records of meetings, appointments, contacts, and important documents.
• Handle sensitive and confidential information with complete discretion.
• Support management in special projects, events, and other assignments as required.
• Ensure effective communication and coordination between the executive and various teams.

Qualification & Experience

• Bachelor’s degree in Business Administration, Management, Commerce, or a related field.
• 1–3 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.
• Experience supporting senior management, directors, or founders will be an advantage.
• Candidates with experience in corporate environments and strong coordination skills are preferred.