Walk-in || Hr Assistant

Role & responsibilities

Position Overview

The HR & Recruitment Executive will be responsible for hiring new employees, supporting day-to-day HR activities, maintaining employee records, and ensuring that HR processes are carried out efficiently. This role requires someone who is organized, approachable, and able to build good relationships with both candidates and employees.

Recruitment

• Understand hiring requirements.
• Prepare job descriptions and post vacancies on recruitment portals and social media.
• Source candidates through job portals, LinkedIn, naukri.com, employee referrals, and other recruitment channels.
• Screen applications and shortlist suitable candidates.
• Schedule and coordinate interviews.
• Conduct HR interviews and coordinate further interview rounds.
• Follow up with selected candidates until they join.
• Prepare offer letters and employment documents.
• Maintain a database of candidates for future hiring needs

Employee Onboarding

• Complete joining formalities for new employees.
• Verify employee documents.
• Conduct induction and orientation for new joiners.
• Ensure employees receive the necessary information, policies, and resources on their first day.
• Coordinate with different departments to ensure a smooth onboarding experience.

HR Operations

• Maintain employee records and personnel files.
• Update attendance, leave, and employee information.
• Prepare employment-related letters such as appointment, confirmation, experience, and relieving letters.
• Support payroll by providing accurate employee data.
• Maintain confidentiality of employee information.

Employee Relations

• Be the first point of contact for employees regarding HR-related queries.
• Support employee engagement activities and company events.
• Assist in resolving employee concerns in a professional and confidential manner.
• Encourage a positive and respectful workplace.

Compliance

• Ensure HR practices comply with applicable labour laws and company policies.
• Maintain statutory employee records and required documentation.
• Support compliance related to EPF, ESI, POSH, and other applicable regulations.

Reporting

Prepare regular HR reports, including:

• Recruitment status
• Open positions
• Employee attendance
• Employee headcount
• New joiners and exits
• Recruitment progress

Preferred candidate profile

Qualifications

• Bachelor's Degree in Human Resources, Business Administration, or a related field.
• MBA or PGDM in Human Resources will be an advantage.

Experience

• 1 to 3 years of experience in recruitment and HR.
• Experience in recruitment agencies, event management, media, sales organizations, or service industries will be preferred.

Skills

• Good communication and interpersonal skills.
• Ability to manage multiple hiring requirements.
• Good organizational and coordination skills.
• Proficiency in MS Office, especially Excel and Word.
• Experience using job portals and recruitment platforms.
• Basic knowledge of labour laws and HR practices.
• Professional attitude with the ability to maintain confidentiality.