Walk-in || Human Resource Executive

Hi,

We have multiple vacancies in HR Department .

Open positions are :

1. HR Executive -Time Office / Payroll

2. HR Executive- On Boarding

Job Details are as follows:

1. HR Executive-Time Office /Payroll

To manage day-to-day attendance, time office, payroll processing and statutory compliance (PF and related filings) accurately and on time, so that employees are paid correctly and the company stays compliant.

Key Responsibilities

Attendance & Time Office

• Maintain daily attendance records from biometric/punch systems and registers
• Track shifts, overtime, late marks, leaves, weekly offs and holidays
• Verify and reconcile attendance with department heads before month-end cut-off
• Process leave applications and maintain leave balances
• Handle attendance regularization and resolve employee queries

Payroll Processing

• Prepare monthly payroll inputs: attendance, overtime, incentives, deductions, advances and arrears
• Process salary, check payroll sheets for errors, and get approvals before release
• Coordinate with Finance/Accounts for salary disbursement and bank advice
• Generate and distribute payslips
• Maintain payroll records and employee master data (joining, exits, salary revisions)
• Prepare full & final settlements for exiting employees

Statutory Compliance

• Prepare and file monthly PF challans and ECR on the EPFO portal within due dates
• Handle ESIC contributions and challans
• Manage Professional Tax, Labour Welfare Fund and TDS inputs (as applicable)
• Process UAN generation, PF/ESIC new joiner registration and exit updates
• Handle PF/ESIC claims, transfers and employee-related queries
• Maintain statutory registers and support audits and inspections
• Track bonus, gratuity and other applicable labour law requirements

General HR Support

• Maintain employee files and HR records (physical and digital)
• Support onboarding and exit formalities
• Prepare MIS reports: headcount, attrition, absenteeism, overtime and payroll cost .

2. HR Executive -Onboarding

To manage and coordinate the end-to-end employee onboarding process, ensuring that new joiners complete all required documentation, verification, induction, HRMS formalities, and joining activities accurately and on time, while providing a smooth and positive joining experience.

Key Responsibilities

Employee Onboarding & Joining Formalities

• Coordinate the complete onboarding process for new employees from offer acceptance to joining.
• Collect and verify required employee documents such as Aadhaar, PAN, bank details, educational certificates, experience documents and photographs.
• Ensure completion of joining forms, declarations, employment documents and other HR documentation.
• Verify employee information and ensure accuracy of personal, professional and statutory details.
• Create and maintain employee files in physical and digital formats.
• Coordinate with candidates regarding joining date, reporting location, shift details and required documents.
• Ensure timely completion of joining formalities as per company process.

HRMS & Employee Data Management

• Create new employee records in HRMS/payroll systems and ensure accurate data entry.
• Update employee master data including personal details, department, designation, location, salary and joining information.
• Ensure timely generation/allocation of employee ID, biometric/punch access and other system requirements.
• Coordinate with relevant departments for email ID, system access, ID cards, uniforms and other onboarding requirements.
• Maintain accurate employee records and ensure confidentiality of employee information.

Statutory & Compliance Support

• Collect and verify statutory information required for PF, ESIC and other applicable registrations.
• Coordinate UAN generation and PF/ESIC registration for eligible new employees.
• Ensure accurate collection of bank, PAN, Aadhaar and other statutory details.
• Support the HR/Payroll team in maintaining statutory records related to new joiners.
• Ensure on boarding documentation is complete and available for internal audits and compliance requirements.

General HR Support

• Maintain employee files and HR records in both physical and digital formats.
• Prepare and maintain onboarding trackers and daily/weekly joining reports.
• Coordinate with Recruitment, HR, Operations, Finance and other departments for smooth employee joining.
• Handle employee queries related to joining formalities, documentation, HR policies and onboarding processes.
• Support exit formalities and employee master data updates whenever required.
• Prepare MIS reports related to new joiners, onboarding status, pending documents and employee headcount.