Walk-in || Procurement Coordinator

Key Responsibilities

1. Vendor Follow-up & Expediting

• Follow up daily with suppliers for delivery status of all open Purchase Orders.
• Expedite critical and overdue materials to meet production schedules.
• Obtain confirmed delivery dates and communicate any changes immediately.
• Escalate delayed deliveries to the Purchase Manager.

2. Purchase Order Monitoring

• Monitor all open POs and maintain an updated follow-up tracker.
• Ensure suppliers acknowledge Purchase Orders and delivery schedules.
• Track partial deliveries and pending quantities.

3. Production Support

• Coordinate with PPC, Production, Stores, and Planning regarding material availability.
• Prioritize follow-up for critical and shortage materials.
• Support smooth execution of production plans by minimizing material delays.

4. Supplier Coordination

• Build effective working relationships with suppliers.
• Resolve day-to-day supply issues through regular communication.
• Coordinate dispatch schedules with suppliers.

5. Logistics Coordination

• Coordinate with suppliers for dispatch details.
• Obtain LR/AWB/Courier details and expected delivery dates.
• Track shipments until receipt at the plant.

6. Reporting & MIS

• Prepare daily and weekly delivery follow-up reports.
• Maintain supplier commitment records.
• Update ERP/SAP with delivery commitments where applicable.
• Generate shortage and pending PO reports.

7. Risk Identification

• Identify potential delivery risks well in advance.
• Inform the Purchase team about supply constraints.
• Support in arranging alternate sources or expedited deliveries.

8. Documentation

• Maintain communication records with suppliers.
• Ensure all delivery commitments are documented.
• Assist in maintaining supplier performance records.

Required Skills

• Good communication and negotiation skills.
• Strong follow-up and coordination abilities.
• Knowledge of Purchase Orders and supplier management.
• Basic understanding of ERP/SAP (preferred).
• Proficiency in Microsoft Excel and email communication.
• Ability to work under pressure and manage priorities.