Walk-in || Project Coordinator

Role & responsibilities

Project Coordination

• Plan, track, and coordinate project execution from order receipt to completion.
• Monitor project schedules, milestones, deliverables, and timelines.
• Coordinate with Production, Procurement, Stores, Service, and Engineering teams for timely execution.
• Follow up on pending activities and proactively highlight delays or issues.

Client & Service Coordination

• Act as the primary point of contact for customers throughout the project lifecycle.
• Coordinate installations, commissioning, preventive maintenance, and breakdown services.
• Assign and monitor service requests and ensure timely closure.
• Coordinate customer visits, meetings, and site activities.
• Ensure proper hospitality and arrangements for visiting clients, including accommodation, transportation, meals, and local coordination.

Resource & Travel Planning

• Prepare daily and weekly deployment plans for service engineers.
• Plan and coordinate travel, accommodation, and logistics for service personnel.
• Handle ticket booking, travel itineraries, and other arrangements for engineers and management.
• Prepare daily production work schedules and follow up on execution.

Documentation & Reporting

• Prepare and maintain project files, service reports, operation manuals, and other required documentation.
• Create and maintain project trackers, databases, and MIS reports.
• Draft meeting agendas and Minutes of Meeting (MoM), and track action items.
• Maintain organized records and ensure proper document control.

Commercial & Administrative Coordination

• Prepare invoices, bills, challans, work orders, and other commercial documents as required.
• Coordinate with customers for payment follow-ups and outstanding collections.
• Coordinate with Accounts, Sales, and Project teams regarding billing and payment status.
• Maintain records of project-related expenses, service expenses, and supporting documents.

Communication

• Draft professional emails and business correspondence.
• Coordinate with customers, vendors, service personnel, and internal teams for timely updates.
• Escalate project, service, commercial, or customer-related issues to management when required.

Preferred candidate profile

• Bachelor's Degree in Engineering (Electronics / Electrical preferred).
• 02 years of experience in project coordination, operations, manufacturing, service management, or a related field.
• Fresh graduates with strong communication, coordination, and organizational skills may also apply.