Wanted Computer Operator

Job Summary:

We are looking for a skilled and detail-oriented DTP Operator to support the academic and administrative teams with question paper preparation, document formatting, data management, Google Sheets, data analysis, and day-to-day academic documentation. The ideal candidate should have excellent typing, MS Office, Google Workspace, formatting, data handling, and analytical skills, along with a strong eye for accuracy and confidentiality.

Key Responsibilities:

1. Question Paper & Academic Material Preparation

• Type, format, edit, and prepare question papers, worksheets, assignments, study materials, answer keys, and other academic documents.
• Format question papers according to prescribed school/subject guidelines.
• Ensure proper alignment, spacing, numbering, tables, diagrams, symbols, and page layouts.
• Make corrections and modifications based on inputs from teachers and academic coordinators.
• Maintain subject-wise and grade-wise question paper records.
• Ensure accuracy in questions, options, marks, instructions, and answer keys before finalization.
• Handle confidential examination-related documents with utmost care.
• Prepare documents for printing and digital distribution.

2. DTP & Document Formatting

• Perform high-quality DTP and typing work using MS Word and other relevant tools.
• Create and format professional documents, notices, circulars, reports, forms, certificates, and academic resources.
• Work with tables, images, charts, headers, footers, page numbering, and templates.
• Convert documents between Word, PDF, Excel, and other required formats.
• Maintain consistency in fonts, formatting, layouts, and school templates.

3. Google Sheets & Data Management

• Create and maintain Google Sheets for academic and administrative data.
• Enter, organize, clean, and validate data accurately.
• Use formulas, filters, sorting, conditional formatting, data validation, and pivot tables.
• Maintain student/teacher/academic records as assigned.
• Consolidate data received from different departments and branches.
• Track submissions, completion status, academic activities, and other required information.
• Ensure timely updating and maintenance of databases and trackers.

4. Data Analytics & Reporting

• Analyze academic and administrative data using Excel and Google Sheets.
• Prepare daily, weekly, monthly, and periodic reports.
• Create dashboards, charts, summaries, and MIS reports.
• Identify trends, discrepancies, missing data, and inconsistencies.
• Generate reports based on requirements from the academic and management teams.
• Present data in a clear and easy-to-understand format.
• Support management in preparing data-driven reports and presentations.

5. MS Office & Google Workspace

• Strong working knowledge of:
• MS Word
• MS Excel
• MS PowerPoint
• Google Sheets
• Google Docs
• Google Forms
• Google Drive
• Prepare presentations, spreadsheets, reports, trackers, and other documents as required.
• Manage files and folders systematically using Google Drive and other digital platforms.

6. Data Entry & Documentation

• Perform accurate and timely data entry.
• Verify data before submission or reporting.
• Maintain digital records and documentation systematically.
• Update existing databases and trackers regularly.
• Maintain proper naming conventions and folder structures.
• Assist in digitizing and organizing academic records.

7. Quality & Accuracy

• Proofread all documents before final submission.
• Check spelling, grammar, formatting, numbering, calculations, and data accuracy.
• Ensure error-free question papers and academic materials.
• Cross-check data with source documents wherever required.
• Maintain strict attention to detail, particularly for examination-related work.

8. Coordination & Support

• Coordinate with teachers, academic coordinators, principals, and administrative teams.
• Collect required information and documents from different departments.
• Follow up on pending data and submissions.
• Support the academic team during examinations and other academic activities.
• Handle urgent documentation and formatting requirements within deadlines.

Required Skills

• Excellent typing and data-entry skills.
• Strong knowledge of MS Word and MS Excel.
• Good knowledge of Google Sheets and Google Workspace.
• Knowledge of formulas, pivot tables, filters, sorting, and basic data analysis.
• Strong DTP and document-formatting skills.
• Good English communication and proofreading skills.
• Excellent attention to detail.
• Ability to work with large volumes of data and documents.
• Ability to meet strict deadlines.
• Strong organizational and file-management skills.
• Ability to maintain confidentiality of examination and school data.

Preferred Skills

• Experience in a school, educational institution, publishing house, or academic organization.
• Knowledge of advanced Excel/Google Sheets.
• Experience creating MIS reports and dashboards.
• Basic knowledge of data visualization.
• Familiarity with Canva or basic graphic-design tools.
• Knowledge of PDF editing and document-conversion tools.
• Experience in preparing examination/question-paper materials.

Educational Qualification

• Any Graduate / Diploma in Computer Applications / DTP / Office Administration or a relevant qualification.
• Candidates with certifications or practical training in DTP, MS Office, Excel, or Data Analytics will be preferred.

Key Competencies

• Accuracy & attention to detail
• Data management
• Analytical thinking
• Time management
• Multitasking
• Problem-solving
• Confidentiality
• Team coordination
• Adaptability
• Ability to work under deadlines

Key Performance Indicators (KPIs)

• Accuracy of question papers and academic documents
• Timely completion of assigned DTP and documentation work
• Accuracy and timely updating of Google Sheets/databases
• Quality of MIS reports and data analysis
• Error-free formatting and proofreading
• Timely response to academic documentation requirements
• Proper maintenance and confidentiality of academic records.

Pay: ₹18,000.00 - ₹23,000.00 per month

Benefits:

• Flexible schedule
• Leave encashment
• Provident Fund

Work Location: In person