Ward Clerk - Perioperative

Perioperative Services Clerk - Day Surgery/Theatre

Permanent part time, up to 40 hours per fortnight

Monday - Friday 0700-1530

Managers & Administrative Workers, Grade 1 (commencing at $28.86263 p/h, depending on experience)

(Junior rates apply to employees aged under 19 years)

Are you an organised, efficient, and compassionate Perioperative Services Ward Clerk to wanting to join our dynamic administration team. You will act as the vital link between patients, families, and our clinical staff to support a smooth and seamless process for all people having planned surgery at West Gippsland Healthcare Group. This fast-paced role alternates between the Day Surgery Unit (DSU) and the Operating Theatre.

I am seeking an experienced person with the following knowledge & skills to join our fantastic team;

• Demonstrated clerical experience within a hospital setting, medical practice, or fast-paced health environment. Prior exposure to surgical or perioperative terminology is highly regarded.
• Proficiency using the IPM patient management systems and standard office software is desirable.
• Exceptional interpersonal capabilities with the ability to maintain empathy and be calm under pressure.
• Exceptional time management, organisational skills and the ability to problem solve under pressure.
• A strong customer service approach.
• Meticulous attention to detail.

Key responsibilities will include;

• Providing a welcoming, professional front-of-house reception for planned and surgical admissions, family members, and visiting medical staff.
• Coordinating admission, transfer, and discharge paperwork and ensuring that patient clinical files are meticulously prepared, tracked, and archived.
• Managing department inventory and stock ordering.

If this is you then I would welcome you to apply for this position. Further information is contained in the position description.

IMPORTANT: Some roles in the healthcare sector are required to be vaccinated annually for Influenza (unless a valid exemption applies). Evidence of vaccination (or exemption) will be required to be provided prior to commencement.

About our organization

The West Gippsland Healthcare Group is a customer focused health organisation providing acute medical and surgical, obstetric, emergency, residential care and community health services to 45,000 people in the rural, urban residential, agricultural and industrial areas located within the Baw Baw Shire and beyond. The administrative headquarters are located at West Gippsland Hospital in Warragul, approximately 100kms east of Melbourne.

West Gippsland Healthcare Group staff benefits include:

• Flexible working arrangements
• Professional development
• Access to employee assistance program
• Salary packaging
• Free Parking

Working with us

All appointments with the West Gippsland Healthcare Group are subject to the satisfactory return of professional reference checks, a National Police Record Clearance and a current Employee Working with Children Check. All employees must hold current entitlement to work within Australia. A six month probationary period applies to all new appointments.

Further details and how to apply

Applications are to be submitted by selecting 'Apply Now' and should include a current CV and cover letter. Responses to the selection criteria are recommended. Shortlisted applicants will be asked to provide at least 2 professional referees. If you have any further queries, please contact Michelle McKimmie Perioperative Services Manager on 5623 0777 or [email protected]

Applications close: 4th Oct 2026* (applications may close earlier)

* Applications will be reviewed as they are received. This position will remain open for a minimum of seven (7) days for internal advertised positions OR **fourteen (**14) days for externally advertised positions from the date of advertisement and may close earlier than the listed closing date if a suitable candidate/s are identified.

As an inclusive employer, committed to improving diversity and equity in our workforce, we encourage applications from all parts of our community, including Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, LGBTI people, and people with lived experience of disability.

As a Child Safe organisation, West Gippsland Healthcare Group promotes the safety, wellbeing and inclusion of all children, including those with disability.