Warehouse Admin Assistant

WAREHOUSE ADMIN ASSISTANT

Location: Carmona, Cavite

KEY RESPONSIBILITIES

• Prepare, organize, and maintain warehouse documents, including delivery receipts, purchase orders, stock transfer forms, receiving reports, and inventory records.
• Encode and update inventory data in the company’s system or spreadsheets.
• Assist in monitoring incoming and outgoing stocks and ensure that all transactions are properly documented.
• Coordinate with warehouse staff, purchasing, logistics, accounting, and other departments regarding inventory and delivery concerns.
• Prepare daily, weekly, and monthly inventory and warehouse reports.
• Check documents for completeness and accuracy before processing.
• Monitor and file warehouse records and ensure proper document organization.
• Assist in reconciling physical inventory with system records and report discrepancies to the Warehouse Supervisor.
• Monitor delivery schedules and coordinate with suppliers, riders, or logistics personnel when necessary.
• Assist in tracking damaged, returned, missing, or expired stocks.
• Handle administrative tasks such as answering calls, responding to inquiries, preparing correspondence, and maintaining records.
• Ensure confidentiality and proper handling of company and inventory-related information.
• Perform other administrative and warehouse-related duties as assigned by the supervisor.

KEY QUALIFICATIONS

• Bachelor’s degree in Business Administration, Office Administration, Logistics, Supply Chain Management, or a related field; vocational/college graduates may also be considered depending on experience.
• With 1–2 years of experience in warehouse administration, inventory, logistics, or office administration is preferred.
• Knowledge of inventory procedures, warehouse documentation, and basic logistics processes.
• Proficient in Microsoft Office, particularly Excel, and familiar with Google Workspace or inventory management systems.
• Strong organizational and record-keeping skills.
• Keen attention to detail and accuracy in data entry and documentation.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines.
• Trustworthy and able to handle confidential company information.