Warehouse Admin

About the role

This role involves managing warehouse documentation, supporting inventory operations, and maintaining accurate records across physical and digital systems. You will process incoming and outgoing documentation, assist with inventory management, input data into warehouse management systems, coordinate with internal and external stakeholders, and provide administrative support to ensure efficient warehouse operations.

Key responsibilities

• Process and manage all incoming and outgoing warehouse documentation, including delivery orders, goods receipt notes, packing lists, invoices, and waybills
• Maintain accurate and up-to-date physical and digital records of all warehouse activities
• Prepare and generate various reports related to inventory, shipments, and warehouse performance
• Ensure compliance with all company policies and procedures related to documentation and record retention
• Assist in maintaining accurate inventory levels by reconciling physical counts with system records
• Process inventory adjustments, transfers, and returns in the warehouse management system (WMS)
• Support cycle counting and annual stock-taking activities
• Accurately input data into the WMS or ERP system for all goods movements, including receipts, dispatches, and transfers
• Liaise with internal departments regarding orders, deliveries, and stock availability
• Communicate with external parties, including suppliers, transporters, and customers, on delivery schedules and discrepancies

About you

• High School Diploma or GCE 'O' Level/ 'A' Level or equivalent
• A Diploma or Certificate in Logistics, Supply Chain Management, Business Administration, or a related field is a plus
• Fresh Graduates/Diploma holders welcome to apply
• Familiarity with warehouse operations and inventory management principles
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) with strong Excel skills (e.g., VLOOKUP, pivot tables)
• Excellent data entry skills with a high degree of accuracy and attention to detail