WAREHOUSE ADMIN

Company: Authorized distributor of Yonex and Mikasa sporting goods in Indonesia, serving B2B and modern trade customers.

DUTIES & RESPONSIBILITIES

• Process customer orders (B2B and modern trade) accurately and on time: verify sales orders, issue delivery orders (DO), picking lists, packing lists, and invoices.
• Coordinate with the warehouse team on picking, packing, and dispatch so that every order is delivered without delay or error.
• Track order processing and delivery status, and coordinate and communicate with logistics providers and expedition partners.
• Administer goods receipt: check incoming goods against the purchase order / delivery documents for quality and quantity, and record discrepancies.
• Plan, coordinate, control, and evaluate all goods receipt and movement activities, including inter-warehouse transfers and returns.
• Keep the stock records accurate: update stock in the system daily, and conduct regular stock checks and stock opname.
• Monitor stock levels, delivery times, transport costs, and efficiency, and report stock shortages or slow-moving items to the WH Manager.
• Manage stock rotation (FIFO) so that older stock is distributed first, to avoid dead or aging stock.
• Prepare periodic warehouse reports: stock reports, goods receipt and distribution reports, order reports, and goods damage/return reports.
• Follow the sales plan and priorities set by the WH Manager and support the sales team with stock availability information.
• Drive productivity and continuously improve warehouse processes and procedures; help keep the warehouse safe, clean, and organized.
• Ensure smooth coordination between the warehouse and related departments (Sales, Finance, Purchasing, and others) according to company procedures.

QUALIFICATIONS

• Minimum 2 years of experience in warehouse administration, inventory control, or order processing (distribution or trading company background is preferred).
• Understands warehouse documents and their flow (DO, picking list, packing list, sales order, goods receipt, return) and knows what must be checked at receiving and dispatch.
• Good skills in Microsoft Excel (advanced formulas, pivot, shortcuts) and Microsoft Office; experience with ERP or inventory software is an advantage.
• Good data analysis skills: able to read stock and sales data and prepare accurate reports.
• Detail-oriented, organized, and able to work under deadlines.
• Good communication and coordination skills with internal teams, customers, and logistics partners.
• Problem-solving mindset, able to propose and implement improvements in warehouse operations.
• Able to communicate in English in a working environment.

Please apply suitable candidates only.