Warehouse Administrator

We are looking for a Warehouse Admin to support the day-to-day administrative operations of our warehouse. The successful candidate will be responsible for maintaining accurate inventory records, preparing warehouse documentation, coordinating stock movements, and working closely with the Warehouse, Production, QA/QC, Purchasing and Logistics teams.

Key Responsibilities

• Perform daily warehouse administrative and data-entry tasks.
• Maintain accurate records of incoming and outgoing goods.
• Prepare and verify Delivery Orders (DO), Goods Received Notes (GRN), stock transfer documents and other warehouse documents.
• Update inventory records and monitor stock movements in the system.
• Conduct regular stock checks and assist with monthly stock counts and stock reconciliation.
• Monitor product quantities, batch numbers, production dates and expiry dates.
• Ensure proper FIFO/FEFO stock rotation is followed.
• Coordinate with Production regarding finished goods transferred into the warehouse.
• Coordinate with Logistics and Sales teams regarding delivery arrangements and order fulfilment.
• Communicate with the warehouse team regarding picking, loading and dispatch requirements.
• Monitor discrepancies between physical stock and system records and report them to the Warehouse Supervisor/Manager.
• Maintain proper filing of warehouse records and documentation.
• Assist in preparing warehouse reports, inventory reports and other operational reports.
• Ensure warehouse documentation complies with company procedures and food safety requirements.
• Support internal and external audits by providing relevant warehouse records and documents.
• Perform other warehouse administrative duties assigned by the supervisor or management.

Requirements

• Minimum SPM / Diploma or equivalent qualification.
• 1–2 years of experience in warehouse administration, inventory control or logistics is preferred.
• Experience in food manufacturing, frozen food or FMCG will be an advantage.
• Good computer skills, especially Microsoft Excel and Microsoft Office.
• Experience using warehouse/inventory management systems is an advantage.
• Good attention to detail and accuracy in handling records.
• Good communication and coordination skills.
• Able to work independently as well as in a team.
• Responsible, organised and able to work in a fast-paced environment.
• Willing to work in a frozen/chilled warehouse environment when required.

Pay: RM2,500.00 - RM4,000.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person