Warehouse Administrator

Help us shape the nation. UGL provides engineering, construction, and maintenance services across industries including oil and gas, power, renewables, resources, water, defence, and telecommunications, in a fast-paced and ever-evolving environment.

Be part of our team delivering North East Link which is Victoria’s largest transport infrastructure project. Joining this landmark project offers you the opportunity to gain invaluable experience on one of Australia’s most complex and career-defining infrastructure programs. Upon completion, North East Link will transform Melbourne’s transport network, reducing congestion, improving connectivity, and creating a lasting legacy for the city.

About The Role Based in our Nunawading project site office, this role will p rovide clerical, administrative and organisational support to the Warehouse & Logistics Manager, the Warehouse team in conducting and achieving the following tasks:

Key Responsibilities

• Co-ordinate and support end to end procurement processes across the project in accordance with Delegations of Authorities and project management plans
• Create purchase requisitions using designated system
• Liaise with vendors on enquiries and provide necessary information as required by company procedures
• Create master data requirements into system (SAP Inventory Management)
• Manage and maintain relevant systems and administrative data in SAP, ensuring co-ordination with relevant delivery schedules
• Manage and maintain the SAP Inventory Management database daily, updating graphs, and data for reporting status as and when required.
• Ensure all reports are actioned and completed daily
• Ensure Time Sheet compliance administration
• Responsible for input and co-ordination of the Delivery schedule
• Assistance to Contracts and Procurement team with vendor engagement activities
• Draft and coordinate correspondence and provide sound and practical advice on purchasing requirements in accordance with processes and procedures.
• Managing daily warehouse receiving, picking and dispatching demand, providing reports, graphs, and data for Warehouse Department as and when required.
• Ensure compliance with all record keeping requirements.
• Maintaining Cost Control, and protecting cashflow ensuring vendor invoice payments are able to be processed in a timely manner.
• Collating information to be included in monthly reports.

About You

• Previous administrative experience in a Construction / Project site environment
• Proficient skills in computers: MS Word, Excel, Access, email etc.
• Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands

About UGL As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles.

We are an Equal Opportunity Employer and strongly encourage applications from women, people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds.

What We Offer

• Benefit from 16 weeks of paid primary parental leave.
• Complimentary salary continuance insurance.
• Discounted Medibank health insurance.
• Shape your career with an Individual Development Plan.
• Participate in our Wellness Program with AIA Vitality.
• Access our OneRewards Discount Program.

How To Apply If this role sounds like you, please click on the apply button and follow the prompts. We will get in touch if you are shortlisted for this opportunity.

Please note: As part of the recruitment process, relevant screening checks will be conducted. These may include reference checks, verification of the right to work in Australia, a national criminal history check, anti-money laundering checks, and a pre-employment medical assessment (including drug and alcohol screening).

Job Ref 268508 Discipline Project Administrator

Primary Location Australia-VIC-Melbourne CBD & Inner Suburbs

Work Type Full-time