Warehouse & Inventory Coordinator

The Warehouse and Inventory Coordinator provides production and warehouse support with primary responsibility for inventory accuracy, inbound load documentation, order and weight reconciliation, and supplier billing verification. This is an individual contributor role requiring strong attention to detail, numerical accuracy, and effective coordination with warehouse, operations, suppliers, and accounts payable.

Responsibilities:

• Maintain accurate inventory records and support ongoing inventory management activities.
• Provide day-to-day administrative and operational support for warehouse activities.
• Process inbound load receiving documentation, including bills of lading (BOLs), scale tickets, weight tickets, and related receiving records.
• Reconcile inbound weight tickets against purchase orders, receiving records, and other supporting documentation.
• Identify and resolve discrepancies involving received weights, order quantities, documentation, or inventory records.
• Review and verify supplier invoices and billing to ensure charges are accurate, properly supported, and balanced to applicable orders and receiving documentation.
• Coordinate with Accounts Payable to confirm suppliers are invoiced and paid accurately and to help resolve payment discrepancies.
• Maintain organized records and spreadsheets used for inventory, receiving, reconciliation, and billing support.
• Use Microsoft Excel, including pivot tables, to organize, analyze, reconcile, and report operational data.
• Work closely with the Warehouse Supervisor to support inventory accuracy, receiving activities, and warehouse operational needs.
• Participate in warehouse floor activities, inventory checks, or physical verification as needed, generally approximately 10-15% of the role.

Requirements

• Strong Microsoft Excel skills are required; experience working with pivot tables is expected.
• Exceptional attention to detail and a high degree of accuracy.
• Strong numerical aptitude and ability to reconcile multiple sources of data.
• Ability to review documents critically and identify discrepancies or missing information.
• Strong organizational skills and ability to maintain accurate records.
• Ability to communicate effectively with warehouse personnel, operations, suppliers, and Accounts Payable.
• Ability to work independently, prioritize tasks, and follow discrepancies through to resolution.
• ·Familiarity with SAP is beneficial but not required.

Benefits

• Health Insurance
• Flexible Spending Account
• Dental Insurance
• Vision Insurance
• Life Insurance - company paid and voluntary
• 401(k) with company matching
• Employee assistance program
• Disability - company paid