WAREHOUSE & LOGISTICS SUPERVISOR

Key Responsibilities

1. Delivery Planning & Driver Scheduling

• Plan daily delivery and collection schedule based on Sales/PC delivery list and customer cut-off times
• Assign drivers and vehicles by route, load size and vehicle capacity; optimise routes to reduce trips and fuel
• Arrange collection of customer parts for ED coating and return delivery after coating
• Prepare and verify Delivery Orders (DO), packing lists and labels before dispatch
• Ensure signed DO/POD returned same day and passed to Accounts for billing
• Manage driver duty roster, overtime, rest days and standby for urgent deliveries
• Arrange third-party transporter or forwarder when fleet is fully loaded or for long-haul / Batam shipments (incl. customs documents with forwarder)

2. Fleet Management

• Maintain vehicle records: road tax, insurance, Puspakom inspection, APAD operating licence, service schedule
• Ensure all drivers hold valid licence class (incl. GDL for goods vehicles) and track renewal dates
• Monitor fuel usage per vehicle against trips/km; manage fleet fuel cards and SKDS diesel quota usage
• Coordinate vehicle servicing and breakdown repair with workshops
• Investigate accidents, traffic summonses and damage claims

3. Warehouse Operations

• Oversee receiving and GRN of raw material, chemicals, consumables and customer parts; verify against PO/DO
• Ensure correct storage by location, FIFO, and segregation (chemicals per SDS, reject/quarantine area, customer-owned stock)
• Control issuance of materials to production against approved requisitions
• Manage finished goods storage, packing and dispatch staging
• Maintain 5S, housekeeping and safe forklift/stacking practice

4. Inventory Accuracy

• Ensure all movements (in, out, transfer, return) are recorded in the inventory system on the same day
• Conduct weekly cycle counts and support monthly/year-end stock take
• Investigate and report variances; work with PC on stock accuracy

5. Reporting

• Daily: delivery completion, pending/failed deliveries, POD status
• Weekly: on-time delivery %, trips per vehicle, overtime hours
• Monthly: fuel cost per trip/km, transport cost vs sales, vehicle maintenance cost, stock accuracy %, summonses/incidents

6. Safety & Compliance

• Enforce PPE, forklift licensing and safe loading/securing of goods
• Ensure chemical storage and transport comply with SDS and ESH requirements
• Conduct toolbox talks with drivers and warehouse staff

KPIs

• On-time delivery ≥ 95%
• POD returned within 24 hours: 100%
• Stock accuracy ≥ 98%
• Zero missed vehicle renewal (road tax/insurance/Puspakom/permit)
• Fuel cost per trip within budget