Warehouse Assistant

Job Summary

The Logistics Assistant is responsible for supporting daily logistics, inventory, warehouse, and international trade operations to ensure efficient movement of goods, timely deliveries, and compliance with import/export regulations. The role requires coordination with suppliers, customers, freight forwarders, customs agents, and internal departments.

Key Responsibilities

Inventory Management

· Monitor and maintain inventory records accurately.

· Conduct stock receiving, inspection, labeling, and storage activities.

· Perform periodic stock counts and inventory audits.

· Investigate and report stock discrepancies, shortages, and damaged goods.

Logistics & Shipping Coordination

· Coordinate domestic and international shipments.

· Prepare delivery orders, packing lists, commercial invoices, and shipping documentation.

· Track shipment status and ensure timely delivery to customers.

· Liaise with courier companies, freight forwarders, shipping lines, and transportation providers.

· Arrange transportation schedules and shipment bookings.

Import & Export Operations

· Prepare and process import and export documentation in compliance with customs regulations.

· Coordinate with customs brokers, freight forwarders, and government authorities for shipment clearance.

· Ensure accurate HS Code classification and documentation for international shipments.

· Monitor import permits, certificates of origin, and other regulatory requirements.

· Verify shipping documents including Commercial Invoice, Packing List, Bill of Lading (BL), Air Waybill (AWB), Certificate of Origin (COO), and Customs Forms.

· Track import and export shipments to ensure smooth customs clearance and delivery.

· Assist in managing duties, taxes, and shipping costs.

· Support compliance with international trade regulations and company policies.

Warehouse Operations

· Organize and maintain warehouse cleanliness, safety, and efficiency.

· Ensure proper storage and handling of materials and finished goods.

· Assist with loading and unloading of shipments.

· Support warehouse process improvement initiatives.

Documentation & Record Keeping

· Maintain accurate logistics, inventory, and shipping records.

· Update ERP systems with shipment, inventory, and customs information.

· File and manage logistics and trade documents systematically.

· Generate logistics and shipment reports for management review.

Supplier & Customer Coordination

· Coordinate with local and overseas suppliers regarding shipments and delivery schedules.

· Communicate shipment status updates to customers.

· Resolve logistics and shipping-related issues promptly.

· Support procurement and sales teams on delivery planning and shipping requirements.

Compliance & Safety

· Ensure compliance with company policies, customs regulations, and international trade requirements.

· Follow warehouse safety procedures and best practices.

· Report operational risks, delays, and compliance issues to management.

Requirements

· Minimum 1–2 years of experience in logistics, warehouse operations, or import/export coordination.

· Knowledge of international shipping procedures and customs documentation.

· Familiarity with Incoterms (EXW, FOB, CIF, DDP, etc.).

· Experience with ERP systems and Microsoft Office applications, especially Excel.

· Strong organizational, communication, and problem-solving skills.

· Ability to work independently and manage multiple priorities.

Pay: RM2,000.00 - RM3,000.00 per month

Work Location: In person