Warehouse Assistant

Warehouse Attendant – Parts & Inventory

Job Type: Full-Time, Permanent
Schedule: Monday to Friday, 40 hours per week, overtime available
Reports To: Equipment Manager
Work Location: In Person

Position Overview

We are seeking a motivated, organized, and detail-oriented Warehouse Attendant to support our heavy equipment maintenance and field operations.

Reporting directly to the Equipment Manager, this position is responsible for maintaining accurate inventory records, purchasing and receiving parts, managing warehouse organization, and ensuring materials are readily available to support maintenance and production activities.

The successful candidate will play a key role in developing and maintaining our inventory management system , ensuring all parts, consumables, and materials are accurately tracked and allocated to the appropriate equipment and work orders.

This is a hands-on position combining warehouse management, parts procurement, inventory processing, equipment support, and field deliveries, including piloting heavy loads.

Major Duties and Responsibilities.

1. Inventory Control & Warehouse Management

• Maintain accurate inventory levels of heavy equipment parts, maintenance supplies, tools, and consumables.
• Receive, inspect, identify, label, and properly store incoming parts and materials.
• Process inventory transactions, including receiving, issuing, transfers, returns, and adjustments.
• Conduct regular inventory counts and reconcile discrepancies between physical inventory and system records.
• Organize and maintain warehouse shelving, parts bins, storage areas, and outdoor parts yards.
• Establish and maintain an efficient parts identification and storage system.
• Monitor minimum and maximum stock levels to prevent shortages and unnecessary purchasing.
• Identify obsolete, damaged, or surplus inventory and assist with appropriate disposition.
• Maintain a clean, safe, and organized warehouse.

2. Parts Purchasing & Procurement

• Source and purchase heavy equipment parts, components, supplies, and consumables.
• Obtain pricing, availability, and delivery estimates from suppliers.
• Prepare and process purchase orders through the inventory management system.
• Coordinate with the Equipment Manager, maintenance personnel, and site supervisors to identify parts requirements.
• Monitor outstanding purchase orders and follow up on delayed or backordered materials.
• Expedite critical parts orders to minimize equipment downtime.
• Coordinate shipping, freight, and delivery arrangements with vendors and carriers.
• Verify incoming shipments against purchase orders and packing slips.
• Assist with resolving discrepancies involving incorrect parts, damaged shipments, and supplier returns.
• Maintain professional relationships with vendors and service providers.

3. Inventory Software & Parts Processing

• Accurately enter and maintain parts and inventory information within the company's Enterprise Asset Management (EAM) system.
• Process parts receiving, inventory issues, transfers, and returns.
• Allocate parts and consumables to the correct equipment, maintenance work orders, and cost centres.
• Create and update inventory item records, including part numbers, descriptions, quantities, suppliers, and storage locations.
• Assist in developing and improving inventory software processes to increase accuracy and efficiency.
• Work with the Equipment Manager and maintenance team to improve parts tracking and reporting.
• Maintain accurate records of inventory movement and material usage.
• Identify and correct inventory discrepancies and data entry errors.
• Assist with generating inventory reports, stock-level summaries, and purchasing information.
• Support the ongoing implementation and improvement of the company's electronic inventory management system.

4. Transportation, Deliveries & Heavy Load Piloting

• Deliver and pick up parts, materials, and supplies from vendors and job sites.
• Shuttle company vehicles and equipment as required.
• Pilot and escort heavy and oversized loads in accordance with applicable transportation regulations and company procedures.
• Conduct required pre-trip inspections of company vehicles and pilot vehicles.
• Ensure proper communication and safe operating practices during equipment transportation.

5. Shop & Equipment Support

• Assist the Equipment Manager and maintenance personnel with parts identification and material requirements.
• Prepare and stage parts and materials for scheduled maintenance and equipment repairs.
• Support maintenance crews by ensuring required parts and consumables are available when needed.
• Maintain organized parts storage areas, shop workspaces, and equipment yards.
• Assist with pressure washing and cleaning heavy equipment and company vehicles as required.
• Support general shop operations and other duties as assigned.

Health & Safety Responsibilities

• Comply with all company health and safety policies, procedures, and applicable regulations.
• Maintain clean, organized, and hazard-free warehouse and work areas.
• Follow safe material-handling, lifting, and equipment-operation procedures.
• Use required personal protective equipment (PPE).
• Participate in safety meetings, hazard assessments, and workplace inspections.
• Report unsafe conditions, damaged equipment, and potential hazards.
• Follow applicable site-specific safety procedures when working at mining, construction, and industrial facilities.

Qualifications & ExperienceRequired Qualifications

• Valid driver's licence.
• Strong organizational skills and attention to detail.
• Basic computer skills and the ability to learn inventory management software.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and changing priorities.
• Ability to work independently and as part of a team.
• Physically capable of lifting up to 50 pounds and performing general warehouse duties.
• Commitment to maintaining a safe and organized workplace.

Preferred Qualifications

• Previous experience in warehouse operations, inventory control, or parts purchasing.
• Experience working with heavy equipment parts and components.
• Familiarity with mining, construction, trucking, or industrial maintenance operations.
• Experience with Dynaway, Microsoft Dynamics 365 Business Central, or similar inventory / EAM software.
• Understanding of purchasing procedures, purchase orders, shipping, and receiving.
• Experience with heavy-load piloting or oversized-load escort operations.
• Forklift or material-handling equipment experience.
• Knowledge of equipment maintenance work orders and parts allocation.
• Ability to identify heavy equipment parts using manufacturer parts catalogues.

Working Conditions

• Primarily warehouse and shop-based, with regular travel to vendors and field locations.
• Work may involve exposure to industrial environments, heavy equipment, dust, noise, and changing weather conditions.
• Occasional lifting, loading, unloading, and movement of materials.
• Travel to remote job sites may be required.
• Flexibility to assist with urgent parts deliveries or equipment transportation when operationally necessary.

Compensation & Benefits

• Paid overtime in accordance with applicable employment standards.
• Extended health and dental benefits.
• RRSP and DPSP programs with employer matching.
• Full-time, permanent employment.
• Opportunities for training and professional development.

Position Expectations

The successful candidate will take ownership of the company's warehouse organization and inventory accuracy while supporting the purchasing and distribution of parts required for daily operations.

Key priorities of this position include:

• Maintaining accurate and reliable inventory records.
• Ensuring parts and consumables are purchased and available when required.
• Processing all inventory movements through the company's EAM system.
• Maintaining an organized and efficient parts warehouse.
• Supporting field operations through parts deliveries and heavy-load piloting.
• Continuously improving warehouse procedures and inventory management practices.

The responsibilities of this position may evolve as the company's inventory management systems and operational requirements continue to develop.

Pay: $40,000.00-$70,000.00 per year

Benefits:

• Dental care
• Extended health care
• RRSP match

Work Location: In person