Warehouse Associate

The Warehouse Associate receives, stores, and stages raw materials and packaging for CDMO production, and ships finished goods and samples for MycoTechnology. The position keeps inventory and lot records accurate so every material can be traced from receipt to shipment. The role also prepares domestic and international sample shipments, supports purchasing of warehouse and shipping supplies, and uses AI-enabled tools to improve the accuracy and efficiency of daily work.

Essential Duties:

• Receives inbound raw materials, ingredients, and packaging. Verifies quantities, lot numbers, condition, and COAs against the purchase order, and records receipts in JustFood.
• Puts away and stores materials by lot using FIFO/FEFO. Keeps material on hold or in quarantine segregated until QA releases it.
• Stages raw materials and packaging for production to meet the production schedule and returns unused material to inventory.
• Moves finished goods from production to storage and prepares customer orders for outbound shipment.
• Performs cycle counts and investigates variances to keep inventory and lot traceability accurate.
• Prepares, prints, packages, and ships sample orders. Uses JustFood and Salesforce to fulfill and track orders.
• Implementation, adherence and maintenance of the MycoTechnology Food Safety, Compliance, and Quality Systems.
• Communicates order and shipment status to the operations team.
• Maintain hygiene and organization standards.
• Complies with all company Safety and Good Manufacturing Practices policies.
• Immediately reports any food safety or quality issues to the QA/QC Manager or other appropriate individual authorized to initiate action.
• Reviews and confirms all sample orders in JustFood.
• Label Modifications and creation for samples only.
• Processes shipping for sample orders.
• Stock & Package Samples.
• Uploads Order Documents to SharePoint folder.
• Performs the monthly count of sales sample inventory.
• Follows MSS warehouse requirements weekly.
• Performs daily housekeeping in the warehouse and shipping areas.
• Supports purchasing activities, including creating and processing purchase requisitions and purchase orders for warehouse supplies, packaging, and shipping materials.
• Monitors supply and packaging inventory levels against reorder points to prevent shortages and minimize excess stock.
• Uses AI-enabled tools (e.g., Microsoft Copilot, Claude) to draft vendor communications, summarize shipping and purchasing data, and streamline routine documentation.
• Identifies opportunities to automate or improve warehouse, shipping, and purchasing workflows using AI and digital tools, and shares recommendations with the operations team.
• Reviews AI-generated output for accuracy and follows company data-privacy and confidentiality policies when using AI tools.

Knowledge, Skills and Experience
Required:

• High school diploma or GED required. Associate degree in a related field from an accredited institution preferred.

• 1+ year of warehouse, receiving, or shipping experience, preferably in food or other regulated manufacturing.

• Forklift certification, or the ability to obtain it within 30 days of hire.

• Excellent verbal and written communication skills.

• Demonstrated interpersonal skills to work with individuals on all teams and at all levels.

• Work independently and establish work priorities with team members.

• Critical thinking and decision-making skills to consider and identify the strength and weakness of alternative solutions and choose the most appropriate course of action.

• Ability to read and comprehend work instructions and work-related documents.

• Attention to detail.

• Proficiency with Microsoft Office (Excel, Outlook, Teams) and working knowledge of AI productivity tools such as Microsoft Copilot or ChatGPT.

Desired:

• Commercial shipping experience within the food manufacturing industry, including documentation for international shipments and customs clearance.
• Purchasing experience, including issuing purchase orders, sourcing quotes, and working with vendors.
• Experience with ERP inventory and purchasing modules (JustFood or Microsoft Dynamics preferred).
• Experience using AI or automation tools (e.g., Power Automate, AI-assisted forecasting or reporting) to improve supply chain processes.

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