Warehouse Clerk

The Warehouse Clerk is responsible for providing administrative and system support for daily warehouse operations. The role focuses on inventory encoding, stock transfers, dispatch documentation, delivery coordination, pull-out transactions, receiving records, and maintaining accurate warehouse files and system records.

The position ensures that all warehouse transactions are properly documented, encoded, monitored, and coordinated with the Warehouse, Operations, Retail Stores, Delivery Team, and other concerned departments.

Key Responsibilities

1. Warehouse System Encoding & Monitoring

• Encode and update warehouse transactions accurately in the company's inventory or warehouse management system.
• Monitor stock movements and ensure system transactions are updated on a timely basis.
• Encode receiving, transfers, dispatches, returns, pull-outs, adjustments, and other warehouse transactions.
• Verify encoded information against actual documents and physical transactions.
• Identify system discrepancies and coordinate with the Warehouse Supervisor or concerned department for correction.

2. Stock Transfer Monitoring

• Prepare and monitor stock transfer documents for movement of merchandise between warehouse locations, branches, and retail stores.
• Track the status of transfers from preparation to dispatch and final receipt.
• Ensure transfer quantities and item details are accurately recorded in the system.
• Follow up on pending or uncompleted transfers.
• Maintain proper documentation for completed and outstanding transfers.

3. Dispatch & Delivery Documentation

• Prepare and organize documents required for warehouse dispatch and delivery.
• Encode and monitor outgoing stocks and delivery transactions.
• Coordinate with warehouse personnel and delivery teams regarding dispatch schedules.
• Ensure dispatched quantities and item details match approved requests and supporting documents.
• Monitor delivery status and maintain records of completed, pending, returned, or failed deliveries.
• File signed delivery receipts and other proof-of-delivery documents.

4. Pull-Out & Return Transactions

• Process and monitor pull-out requests from retail stores, customers, or other locations.
• Prepare the necessary pull-out documents and system transactions.
• Monitor the movement and return of pulled-out items.
• Ensure returned merchandise is properly documented and coordinated with the Warehouse Team for inspection and disposition.
• Maintain records of pull-outs, returns, defective items, and other stock movements.

5. Receiving Documentation

• Assist in processing and encoding inbound warehouse transactions.
• Check receiving documents for completeness and accuracy.
• Encode received quantities and item details into the system.
• Coordinate with the warehouse receiving team regarding discrepancies, shortages, excess items, or damaged stocks.
• Maintain organized receiving records and supporting documents.

6. Inventory Records & Reconciliation Support

• Maintain accurate and updated warehouse inventory records.
• Assist in physical inventory counts and inventory reconciliation.
• Compare system records against warehouse documents and physical counts.
• Report discrepancies, missing documents, or unusual transactions to the Warehouse Supervisor.
• Assist in preparing inventory and stock movement reports.

7. Documentation & Filing

• Maintain organized files for warehouse transactions, including:
• Stock Transfers
• Dispatch Documents
• Delivery Receipts
• Pull-Out Forms
• Receiving Documents
• Return Documents
• Inventory Reports
• Stock Adjustment Documents
• Other warehouse-related records
• Ensure documents are properly filed and readily available for audit or verification.
• Monitor missing or incomplete documents and coordinate with concerned personnel for completion.

8. Reporting

• Prepare daily, weekly, and monthly warehouse transaction reports as required.
• Monitor pending transfers, dispatches, deliveries, pull-outs, and returns.
• Provide accurate data and reports to the Warehouse Supervisor and concerned departments.
• Assist in preparing reports for inventory audits and management review.

9. Coordination

• Coordinate with Warehouse Operations, Retail Stores, Delivery Team, Inventory/Audit, Finance, and other departments regarding warehouse transactions.
• Follow up on incomplete, delayed, or disputed transactions.
• Ensure proper communication and documentation of transaction issues.

Qualifications

• Bachelor's degree in Business Administration, Logistics, Supply Chain, Operations Management, or a related field is preferred.
• At least 1–2 years of experience in warehouse administration, logistics, inventory, documentation, or related work.
• Experience in warehouse or retail operations is an advantage.
• Knowledge of inventory, warehouse, or ERP systems is preferred.
• Strong attention to detail and accuracy in data encoding.
• Good organizational and follow-up skills.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Advanced Excel skills are a strong advantage, including PivotTables, VLOOKUP/XLOOKUP, SUMIFS, data filtering, sorting, and basic reporting.
• Good communication and coordination skills.
• Willing to work in a warehouse environment and support operational requirements.

Preferred Experience / Strong Advantage

• Warehouse Management System (WMS) experience
• ERP or inventory system experience
• Retail stock movement and branch transfers
• Dispatch and delivery documentation
• Pull-out and return processing
• Inventory reconciliation
• Advanced Microsoft Excel
• Data encoding and reporting
• Experience handling high-volume transactions

Pay: Php18,070.00 - Php19,630.00 per month

Benefits:

• Company events

Work Location: In person