Warehouse Executive

Job Purpose

To manage and coordinate day-to-day warehouse dispatch activities, ensuring timely, accurate, and safe dispatch of finished goods/materials while maintaining proper documentation, inventory accuracy, and coordination with internal and external stakeholders.

Key Responsibilities

1. Dispatch Operations

• Plan and execute daily dispatch activities as per approved dispatch schedules.
• Ensure correct product, quantity, batch number, and packaging before dispatch.
• Coordinate loading and unloading activities and ensure proper material handling.
• Ensure timely dispatch of customer orders and inter-company transfers.
• Coordinate with transporters for vehicle placement, loading, and delivery.
• Verify vehicle condition and ensure proper loading and safety practices.

2. Documentation & Records

• Prepare and verify dispatch documents such as Delivery Challan, Invoice, E-Way Bill, Packing List, and other required documents.
• Maintain proper records of dispatched materials and transporter details.
• Ensure dispatch documentation is complete and accurately filed.
• Coordinate with Accounts/Sales for any documentation-related requirements.
• Maintain records of pending, dispatched, and delivered shipments.

3. Inventory & Warehouse Coordination

• Ensure physical stock matches system records before dispatch.
• Follow FIFO/FEFO practices wherever applicable.
• Coordinate with the warehouse team for picking, packing, staging, and dispatch.
• Report stock discrepancies, damages, shortages, or excess quantities to the concerned authority.
• Support periodic physical stock verification and reconciliation.

4. SAP / System Activities

• Enter and update dispatch transactions in SAP or other applicable systems.
• Generate necessary dispatch reports.
• Ensure system stock and physical stock are properly reconciled.
• Maintain accurate records of dispatch-related transactions.

5. Transport & Logistics Coordination

• Coordinate with transporters regarding vehicle availability and delivery schedules.
• Track shipments and follow up for timely delivery.
• Handle routine transportation-related queries and escalate delays or issues.
• Maintain transporter performance and dispatch-related records.

6. Quality, Safety & Compliance

• Ensure dispatches are made according to approved product and customer requirements.
• Follow warehouse safety procedures and company SOPs.
• Ensure proper handling of food ingredients/products to prevent contamination or damage.
• Report damaged, expired, or non-conforming materials immediately.
• Maintain proper housekeeping and safety standards in the dispatch area.

7. Coordination

• Coordinate with Sales, Production, QA, Accounts, Purchase, Logistics, and Warehouse teams for smooth dispatch operations.
• Communicate dispatch status and delivery updates to relevant stakeholders.
• Resolve routine dispatch-related issues and escalate critical matters to the reporting manager.

Key Performance Indicators (KPIs)

• On-time dispatch percentage
• Dispatch accuracy
• Order fulfillment accuracy
• Inventory/stock reconciliation accuracy
• Documentation accuracy
• Vehicle turnaround time
• Number of dispatch errors/shortages
• Customer delivery complaints
• Transporter coordination and performance
• Compliance with warehouse SOPs and safety procedures

Required Skills & Competencies

• Good knowledge of warehouse and dispatch operations.
• Knowledge of inventory management and stock reconciliation.
• Working knowledge of SAP/Tally or other inventory systems.
• Good knowledge of dispatch documentation and logistics processes.
• Good communication and coordination skills.
• Ability to manage multiple dispatches and priorities.
• Good knowledge of MS Excel and basic reporting.
• Strong attention to detail and accuracy.
• Ability to work under pressure and meet dispatch timelines.

Pay: ₹25,000.00 - ₹28,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Education:

• Master's (Required)

Work Location: In person