Warehouse Executive

Position Summary

The Warehouse Executive is responsible for overseeing daily warehouse operations, ensuring accurate inventory management, efficient material flow, and timely delivery of products to support business operations. The role ensures compliance with safety, quality, and inventory control standards while driving continuous improvement in warehouse efficiency and accuracy.

Key Responsibilities

Warehouse Operations Management

• Coordinate and supervise daily warehouse activities, including receiving, storage, picking, packing, and dispatch.
• Ensure proper storage and handling of raw materials, packaging materials, work-in-progress (WIP), and finished goods.
• Monitor warehouse space utilization and optimize storage capacity.
• Ensure FIFO/FEFO practices are implemented where applicable.
• Maintain warehouse housekeeping and 5S standards.

Inventory Management & Control

• Monitor inventory accuracy and ensure stock records are maintained correctly in the ERP system.
• Conduct cycle counts and support monthly and annual stock takes.
• Investigate inventory discrepancies and implement corrective actions.
• Monitor slow-moving, excess, and obsolete inventory.
• Ensure proper documentation for all stock movements.

Material Movement & Coordination

• Coordinate material issuance to production according to production schedules.
• Ensure timely receipt and verification of incoming materials.
• Coordinate finished goods transfers and shipment preparation.
• Work closely with Planning, Production, Procurement, Customer Service, and Logistics teams to ensure smooth operations.

Logistics & Distribution Support

• Coordinate loading and unloading activities.
• Ensure timely preparation of customer deliveries.
• Verify shipping documentation and delivery records.
• Liaise with transporters and forwarding agents regarding shipment arrangements.
• Monitor delivery performance and logistics-related issues.

Compliance, Safety & Quality

• Ensure compliance with warehouse SOPs, GMP, FSSC 22000, HACCP, and company policies.
• Maintain a safe working environment and enforce safety procedures.
• Support internal and external audits.
• Ensure proper segregation and traceability of materials.
• Monitor warehouse equipment and coordinate maintenance activities.

Continuous Improvement

• Identify opportunities to improve warehouse productivity and efficiency.
• Implement process improvements to reduce handling time and operational costs.
• Support digitalization and ERP system enhancement initiatives.
• Participate in cost-saving and operational excellence projects.

Experience

• 3–5 years of warehouse, logistics, or inventory management experience.
• Experience in manufacturing, packaging, FMCG, food, or pharmaceutical industries is preferred.
• Experience using ERP/WMS systems is an advantage.