Warehouse Executive

Role & responsibilities

Key responsibilities

Receiving and goods receipt

• Receive incoming deliveries and check quantity, condition and documents against the PO.
• Post GRNs in SAP/ERP within the agreed timeframe.
• Report shortages, damages and quality issues to procurement and suppliers, and manage returns.

Inventory management

• Maintain accurate stock records and bin locations in SAP/ERP.
• Run cycle counts and periodic physical stock counts, and investigate and reconcile variances.
• Apply FIFO/FEFO and monitor expiry, slow-moving and obsolete stock.
• Monitor minimum stock and reorder levels, and alert procurement before stock-outs.

Storage, issue and dispatch

• Store materials safely and in an organised layout that makes good use of space.
• Issue materials against approved requests and dispatch transfers to sites on time.
• Close goods issues, transfers and returns in the system promptly.

Cost control

• Reduce write-offs from damage, expiry and obsolescence.
• Identify savings in storage, packaging, handling and freight.

Stakeholder coordination

• Work with procurement on deliveries, planning on demand, finance on GRN and invoice matching, and operations on material needs.
• Share regular reports on stock levels, receipts, issues and discrepancies.

Systems and implementation projects

• Execute warehouse tasks in the E-Procurement tool implementation, including receiving workflows, master data and testing.
• Monitor and execute warehouse tasks in the WeC implementation, track milestones and report progress.

Compliance, safety and documentation

• Follow inventory and warehouse policies and approval workflows for receipts, issues, transfers and adjustments.
• Keep complete records so warehouse files are audit-ready at all times, and support audits.
• Maintain health, safety and housekeeping standards in the warehouse.

India warehouse support

• Support India warehouse activities from goods receipt to issue and stock reporting.
• Coordinate with India stakeholders on receipts, stock levels and timelines.

Continuous improvement

• Attend training and act on feedback to build warehouse knowledge and efficiency.
• Suggest and take part in process improvement initiatives.

Preferred candidate profile

Qualifications and skills

Mandatory

• Working knowledge of SAP or an equivalent ERP system, especially inventory and warehouse transactions (GRN, goods issue, transfers, stock counts).
• Bachelor's degree or diploma in Supply Chain, Logistics, Business Administration, Commerce or a related field.
• 2-4 years of experience in warehouse, stores or inventory management.

Preferred

• Experience with e-procurement or warehouse system implementation projects.
• Exposure to India operations and multi-country warehouse environments.
• Certification in warehousing, logistics or inventory management (for example CIPS, APICS CPIM or CLTD).

Skills and competencies

• Inventory control and stock reconciliation.
• Clear written and verbal communication with internal teams and suppliers.
• Planning, organisation and attention to detail.
• Strong MS Excel and reporting skills.
• Understanding of inventory policies, controls, audit requirements and warehouse safety.
• Ability to manage multiple priorities and meet deadlines.
• Willingness to learn and drive process improvement.