Warehouse / Operations Admin

Job Responsibilities:

• Maintain accurate inventory records (incoming, outgoing, stock balance).
• Prepare and update Delivery Orders (DO), Goods Receipt Notes (GRN), and stock reports.
• Perform regular inventory reconciliation between physical stock, DO/GRN, and system/Excel records; investigate and report discrepancies promptly.
• Maintain proper filing (physical & digital) of warehouse documents for traceability.
• Coordinate with logistics, procurement, and sales teams on deliveries, collections, and returns.
• Support warehouse staff with administrative needs and daily operational paperwork.
• Monitor stock movement and assist in basic stock planning and replenishment tracking.
• Update inventory systems or Excel trackers accurately, timely, and consistently.
• Act as a point of contact between warehouse, office, and external parties.
• Assist management with ad-hoc reports, stock checks, and operational support when required.

Job Requirements:

• Minimum SPM / Diploma in Logistics, Business Administration, Supply Chain, or related field.
• At least 1 year of experience in warehouse or logistics administration (preferred).
• Basic understanding of inventory control, DO/GRN flow, and warehouse operations.
• Proficient in MS Excel and basic computer systems.
• Strong attention to detail with zero-tolerance for documentation and stock record errors.
• Able to work independently and under pressure with tight timelines.
• Good communication skills.
• High integrity and reliability when handling company documents and inventory data.
• Willing to perform occasional physical stock checks in warehouse environment.