Warehouse Planner & Documentation Coordinator

Company: Meritar Supply Chain Malaysia Sdn. Bhd.

Location: Proton City, Tanjung Malim, Perak

Employment type: Full-time

Salary: RM2,500 – RM3,500 per month, depending on experience and qualifications

Working Days: 5 Days/Week (9.00am to 6.00pm) & Saturday depend on production

About the role

We are looking for a detail-oriented Warehouse Planner & Documentation Coordinator to support daily warehouse planning, inventory records, delivery coordination, and monthly claims documentation. You will work closely with our warehouse team, transporters, OEM/RDC, and HQ to make sure shipment data, inventory records, and supporting documents are accurate and submitted on time.

Key responsibilities

• Review daily inbound and outbound shipment lists and main-line loading lists, and update tracking records.
• Prepare daily delivery plans based on inventory levels, inventory benchmarks, and OEM shortage information.
• Monitor delivery status and coordinate with transporters and relevant parties.
• Flag potential shortages, discrepancies, or operational issues to the supervisor early.
• Record inbound transactions (DO, GRN) and outbound transactions (Picking Lists, Invoices, DO) in the WMS or Excel, and ensure they match the supporting documents.
• Reconcile quantity variances between daily deliveries and RDC receipts.
• Prepare variance reports and keep records of follow-up and corrective actions.
• Assist in monthly physical stock counts and reconcile against system or ledger records.
• Collect supporting documents for monthly claims (DOs, transport bills, receipts, consignment notes, fuel/toll documents, repair expenses, overtime records, etc.).
• Check documents for completeness (dates, signatures, stamps, quantities) and compile them by category as required by HQ.

About you

• Minimum SPM/STPM or equivalent; Diploma in Logistics, Supply Chain, Business Administration, or a related field is an advantage.
• At least 2 years of experience in warehouse, logistics, inventory, planning, or documentation.
• Basic to intermediate Microsoft Excel skills.
• Strong attention to detail and accuracy, with good organisational skills and the ability to meet monthly deadlines.
• Good command of English (spoken and written) for coordination with Chinese colleagues and HQ.
• Experience with WMS or warehouse inventory systems is an advantage.
• Willing to work at Proton City, Tanjung Malim.
• Fleet management is added advantage.