Warehouse Specialist

Position: Warehouse Specialist

Department: Operation/ Sales

Reports to: Operations Manager/ Sales Manager

JOB SUMMARY:

The Warehouse Specialist is responsible for the day-to-day warehouse operations, parts

and inventory monitoring, branch coordination, service support, and related

documentation. The role ensures that stocks are properly received, stored, monitored,

released, and documented while providing timely support to the Service and other

departments.

DUTIES & RESPONSIBILITIES:

1. Warehouse Operations

• Manage day-to-day warehouse activities including receiving, checking, storing,

picking, and releasing parts, equipment, and supplies.

• Ensure proper organization, labeling, storage, and safekeeping of warehouse items.
• Maintain cleanliness, orderliness, and proper utilization of the warehouse.
• Monitor incoming and outgoing stocks and ensure proper documentation.

2. Parts & Inventory Management

• Monitor parts, supplies, and inventory levels to ensure availability for operational

and service requirements.

• Maintain accurate inventory records and monitor stock movements.
• Conduct regular physical inventory and assist in reconciliation of discrepancies.
• Identify slow-moving, damaged, missing, or low-stock items and report them to

management.

• Coordinate parts and inventory requirements with Purchasing, Service, Sales, and

other concerned departments.

3. Service & Branch Coordination

• Coordinate with the Service Team regarding parts, tools, equipment, and materials

needed for service activities.

• Prepare and release required parts and materials for service jobs.
• Coordinate the movement of parts, equipment, and supplies between the

warehouse, branch, service team, and customers.

• Assist in monitoring pending warehouse and service-related requirements.
• Provide operational support to the branch as needed.

4. Documentation & Records Management

• Prepare and maintain warehouse, inventory, parts, delivery, transfer, and receiving

documents.

• Ensure that all stock movements are properly recorded and supported by

appropriate documentation.

• Maintain organized physical and digital warehouse records.
• Assist in preparing inventory and warehouse activity reports.
• Ensure timely submission of required reports and documents.

5. Warehouse Coordination & Administrative Support

• Coordinate with internal departments regarding warehouse and inventory

requirements.

• Monitor deliveries, transfers, releases, and other pending warehouse activities.
• Assist in coordinating branch and operational requirements related to warehouse

activities.

• Support inventory system updates and other administrative tasks related to

warehouse operations.

• Perform other warehouse and operational duties as assigned by management

QUALIFICATIONS & COMPETENCIES

• Bachelor’s degree in Logistics, Supply Chain Management, Business

Administration, Operations Management, or related field preferred.

• At least 1-2 years of experience in warehouse, inventory, logistics, or parts

operations.

• Experience in automotive, machinery, equipment, parts, or related industries is an

advantage.

• Knowledge of inventory control and warehouse procedures.
• Proficient in Microsoft Office/ Google Workspace.
• Experience with ERP, inventory, or warehouse management systems is an

advantage.

• Physically capable of performing warehouse-related activities.
• Organized, detail-oriented, dependable, and responsible.
• Abled to coordinate effectively with different departments.
• Willing to perform both warehouse and administrative tasks.

KEY SKILLS

• Warehouse Operations
• Inventory Management
• Parts Management
• Stock Monitoring
• Receiving & Releasing
• Inventory Reconciliation
• Service Coordination
• Branch Coordination
• Documentation & Filing
• Logistics Coordination
• ERP / Inventory Systems
• Organization & Time Management
• Communication & Follow-up
• Problem Solving

Pay: Up to Php20,000.00 per month

Benefits:

• Free parking
• On-site parking
• Paid training
• Promotion to permanent employee

Work Location: In person