Warehouse Supervisor

The Warehouse Supervisor is responsible for managing and coordinating warehouse activities, including receiving, storing, and distributing materials and products as well as managing his/her personnel within the region.

This role leads the entire warehousing operations to comply with company policies, safety standards, and productivity goals. The Warehouse Supervisor leads a team of warehouse staff, monitors inventory accuracy, and implements best practices to optimize workflow and maintain a clean, organized environment while enforcing SAP transaction quality and compliance.

This is a supervisory and decision-making role, not an execution or clerical position.

Key Responsibilities

1. Inventory Accuracy
● Daily inventory should be methodically performed.
● The physical inventory count must accurately match SAP data.
● Variances in Actual count vs SAP must be reconciled, communicated, explained, and eliminated
● Oversee tracing of transactions and resolving discrepancies
● 0-point inventory: Reference/s reaching 0 inventory on warehouse floor must be compared with SAP inventory and be automatically performed, done, and explained.

2. Inventory Quality
● Non-moving/ageing items should be identified, and actions taken to change their status.
● Expired FG should be converted to NC.
● Items for remill should be clearly identified and segregated apart from the good inventory. They should be treated immediately not to interfere with SAP inventory.
● Infested items should be clearly identified and segregated apart from the good inventory.
● FIFO/FEFO: the inventory should be managed respecting First-In, First-Out method (both actual and SAP batches) in consideration with First-Expire, First-Out.

3. Production Needs & Inventory Levels
● In coordination with the Purchasing department, compute the needs in raw materials of the plant
● Elaborate INBOUND and Transfer plannings.
● Study history or consumption, forecasts of consumption and optimize inventory levels
● Supervise all movements of materials in the warehouses, incoming, internal, outgoing.
● Manage the labor headcount, be sure that trucks are accommodated on time and minimize loading / unloading delays.
● All transactions should strictly respect the standard procedures.
● All transactions must be documented, no trucks should leave the plant without proper SAP signed documentation.

4. Warehouse Management
● Supervise and train warehouse personnel.
● The warehouse should always be kept clean, floor swept, 0 spillage, 0 damaged bags.
● The warehouse should be neatly and efficiently organized.
● Items in the warehouse should be palletized as much as possible.
● Items in the warehouse should be identified.

5. Safety Compliance & Risk Control
● Daily monitoring of forklift operations and coordinates to maintenance team for any damages/defects found
● Daily checking and monitoring of products on proper hard pile and pallets
● Ensuring the team adheres to safety management standards.
● Ensuring the team maintains a safe and orderly environment in the warehouse

6. Day-by-Day Job Guidelines
● At the end of each shift, conduct walk-throughs in the warehouses to assure cleanliness, organization, and safety together with Warehouse Checker / Coordinator.
● Encode in SBO daily inventories received from checker.
● Inform inventory count in SAP.
● Check if there is “0-point inventory”, record it, assess potential variance.

• If variance is substantial: recon and check / posting of production / GRPO / check history of variance.
  ● Check for abnormal variances in the VARIANCE sheet of RM SBO, sharp increase / decrease. Investigate abnormal variables (as applicable).
  ● Check production raw material requirement.
• Check if all RM needed for next days production are complete.
• Do we have a shortage of SAP inventory?
• Do we have a lack of floor inventory?
  ● Maintain warehouse safety stock level consistently.
  Make sure warehouse discrepancies will not slow down production posting, troubleshoot ahead of time.
  ● Check the truck line up for unloading / loading, manage priorities.

Requirements

Educational Background
● College Graduate (required)
● Trained in Supply Chain fundamentals (preferred)
● Trained in Warehouse Management (preferred)
Experience
● Minimum 3 years in a warehouse supervisory or leadership role
● Proven experience in operational warehouse execution
● Feed or agri-industry experience is a strong advantage