Warehouse Supervisor

Job Summary

• Oversee daily Store operations at the Johor site, including receiving, identification, storage, kitting, issuance, returns, cycle counting, and Oracle/ERP transactions.
• Ensure materials are controlled safely, securely, and accurately from receipt through stocktake to meet production requirements.

Responsibilities and Accountabilities
Primary

• Maintain safe, secure, and accurate material control across receiving, storage, kitting, issuance, returns, and stocktakes while meeting production schedules.

Secondary

• Support Purchasing, Production, QA, and Shipping by providing timely documentation, shortage reporting, inventory reconciliation, manpower coordination, and audit readiness.

Key Duties

• Supervise Store personnel; plan and allocate daily manpower, tasks, priorities, and shift handovers.
• Verify incoming deliveries against PO, delivery order, and packing list for part number, quantity, revision, and condition.
• Coordinate IQA inspections; ensure accepted, pending, quarantined, and rejected materials are clearly identified, segregated, and controlled.
• Complete GRN and Oracle/ERP transactions; perform labeling, document filing, and bin-location updates accurately and on time.
• Store materials using approved controls: ESD/MSL, environmental requirements, FIFO/FEFO, shelf-life, and traceability.
• Maintain separate control of customer-owned, consigned, high-value, restricted, and traceability-sensitive materials.
• Prepare kits only against approved BOMs, work orders, or SIVs; verify part numbers, quantities, revisions, and project requirements.
• Issue, return, transfer, or replace materials only with authorized documents and complete corresponding system transactions.
• Control unused and surplus production returns; ensure correct identification, quantity, packaging, and return-to-stock status.
• Conduct cycle counts and physical stocktakes; investigate variances, identify root causes, and submit corrective actions before requesting any stock adjustments.
• Monitor and escalate shortages, negative stock, misplaced, aging, excess, obsolete, damaged, expired, or unidentified materials to the Materials Manager and relevant functions.
• Control Store access (keys/access cards), visitor entry, and material movements; maintain security, 5S, safe stacking, clear fire routes, rack-load limits, and good housekeeping.
• Track Store KPIs and train personnel on Oracle/ERP, receiving, traceability, ESD/MSL, safe handling, kitting, inventory control, and approved work instructions.
• Support audits, month-end closing, and Shipping as required; perform other duties as assigned by the Materials Manager.

Minimum Job Requirements
Qualifications

• Diploma in Logistics, Supply Chain, Warehouse Management, Business Administration, or equivalent.
• SPM/STPM may be considered with strong relevant experience.

Experience

• Minimum 5 years’ experience in stores, warehousing, inventory control, or materials handling, including at least 2 years in a supervisory role.
• PCBA/electronics manufacturing experience preferred.

Knowledge, Skills, and Abilities
Knowledge

• Warehouse and inventory control practices; Oracle/ERP; receiving; GRN; SIV; kitting; traceability; ESD/MSL; FIFO/FEFO; shelf-life management; stocktaking; and basic QA/shipping requirements.

Skills

• Hands-on supervision; accurate counting and checking; ERP and spreadsheet proficiency; documentation; work prioritization; problem-solving; shortage follow-up; and 5S management.

Abilities

• Work accurately under pressure; support shift work, overtime, or weekends as required; handle materials safely using approved lifting techniques and equipment.

Other Characteristics

• Honest, disciplined, organized, alert, firm but fair, safety-minded, detail-oriented, dependable, and proactive.

Physical Requirements

• Regular standing, walking, bending, and reaching in a warehouse environment.
• Able to safely lift up to approximately 15 kg; heavier items require team lifting or mechanical aids.
• Wear required PPE at all times.