Wedding Event Coordinator

JOB REQUIREMENTS: Consult with customers to determine objectives and

requirements for events, such as meetings, conferences, and conventions.

Review event bills for accuracy and approve payment. Coordinate services

for events, such as accommodation and transportation for participants,

facilities, catering, signage, displays, special needs requirements,

printing and event security. Arrange the availability of audio-visual

equipment, transportation, displays, and other event needs. Inspect

event facilities to ensure that they conform to customer requirements.

Maintain records of event aspects, including financial details. Plan and

develop programs, agendas, budgets, and services according to customer

requirements. Coordinate and lead wedding rehearsals when included in

the resort's services. Serve as the primary resort contact for the

couple on the wedding day. Conduct post-event evaluations to determine

how future events could be improved. The position requires walking

throughout the resort, conducting extended property tours, navigating

indoor and outdoor venues, standing for extended periods during events,

and remaining active during setup and execution. The role may also

require moving or handling light event materials and responding quickly

between multiple resort locations. \\\\\* OTHER EXPERIENCE AND

QUALIFICATIONS: Two or more years of hospitality sales, wedding sales,

catering sales, wedding planning, event management, or related

Experience Preferred. Experience Within a Full-service Resort, Hotel, convention property, destination venue, country club, or upscale event

Environment Strongly Preferred. Demonstrated Experience Managing weddings or complex social events from initial inquiry through

execution. Proven ability to build relationships, present confidently,

negotiate, and close business. Working knowledge of wedding ceremonies,

receptions, banquet service, food and beverage operations, guestroom

blocks, event timelines, and vendor coordination. Experience preparing

Banquet Event Orders, floor plans, timelines, guarantees, and event

documentation. Strong understanding of the relationship between sales

commitments and operational execution. Excellent written, verbal, and

interpersonal communication skills. Exceptional organization,

responsiveness, follow-through, and attention to detail. Ability to

manage multiple weddings, deadlines, appointments, proposals, BEOs, and

event files simultaneously. Comfortable discussing budgets, contractual

terms, deposits, minimums, billing, and financial commitments.

Proficiency with CRM systems, event-management software, Microsoft

Office, email, virtual meeting platforms, and diagramming or floor-plan

tools. Ability to remain composed and solutions-oriented while working

with emotionally invested clients, families, and wedding parties.

Ability to make timely decisions and resolve issues in a fast-paced

event environment. Availability to work evenings, weekends, holidays,

rehearsals, bridal shows, and wedding events based on business needs.

\\\\\* APPLICATION INSTRUCTIONS: Apply Online:

www.chulavistaresort.com