Wedding Planner

Key Responsibilities

• Manage end-to-end wedding planning and execution, from initial client discussions to event closure.
• Understand client requirements, preferences, themes, and expectations and translate them into a seamless wedding experience.
• Plan and coordinate wedding timelines, ceremonies, dcor, entertainment, logistics, hospitality, and guest experiences.
• Identify, negotiate, and coordinate with vendors, decorators, caterers, photographers, entertainers, venues, and other event partners.
• Ensure timely execution and coordination of all wedding-related deliverables.
• Supervise on-ground event execution and resolve last-minute operational challenges.
• Coordinate with internal teams and external vendors to ensure smooth event flow.
• Maintain strong client relationships and ensure a premium client experience throughout the planning and execution process.
• Prepare and monitor event budgets, vendor costs, quotations, and expenses.
• Ensure events are delivered within the approved budget and timelines without compromising quality.
• Conduct venue visits, vendor meetings, rehearsals, and pre-event planning meetings as required.
• Manage multiple tasks and stakeholders simultaneously while maintaining attention to detail.
• Ensure the wedding is executed according to the agreed theme, design, quality standards, and client expectations.

Key Result Areas (KRAs)

1. End-to-End Wedding Planning & Execution
Complete ownership of wedding planning, coordination, and successful on-ground execution.

2. Vendor & Dcor Coordination
Effective management of vendors, decorators, venues, entertainment, hospitality, and other wedding partners.

3. Client Experience Management
Deliver a highly professional, personalized, and hassle-free experience to clients and their families.

4. Budget Control
Ensure effective cost management, vendor negotiations, expense tracking, and adherence to approved budgets.

5. Event Quality & Timelines
Ensure every wedding milestone and deliverable is completed on time and meets expected quality standards.

Preferred candidate profile

Candidate Profile

• 23+ years of relevant experience in wedding planning, event planning, or event management.
• Strong knowledge of wedding planning and execution.
• Experience in vendor management and dcor coordination.
• Excellent client handling and communication skills.
• Strong negotiation, coordination, and problem-solving abilities.
• Ability to manage multiple vendors and activities simultaneously.
• Good understanding of wedding dcor, themes, logistics, hospitality, and event operations.
• Strong attention to detail with excellent organizational skills.
• Comfortable with on-ground event execution, venue visits, and extended working hours during events.
• Creative, energetic, proactive, and capable of handling pressure in a fast-paced event environment.