Weighbridge Operator/Administration Officer

Join a global market leading supply chain business with a proud history of over 70 years. We are currently seeking a Weighbridge Operator based at our Toowoomba site.

Job Title: Weighbridge & Administration Officer

Location: Toowoomba
Employment Type: Full-time
Industry: Agriculture / Grain & Logistics

About the Role

We are seeking an organized, detail-oriented Weighbridge & Administration Officer to join our team. This dual-focus role bridges the gap between our physical yard operations and our corporate office.

You will be the first point of contact for truck drivers and growers, managing our weighbridge operations while providing vital support across finance, payroll, and transport operations/compliance.

Key Responsibilities

Weighbridge & Operations Support

• Operate the weighbridge in accordance with regulations, codes, and procedures.
• Coordinate daily site bookings and liaise directly with truck drivers and growers.
• Track and maintain up-to-date purchase and sales contract tonnages.
• Assist with inventory management to ensure accurate on-site stock levels.
• Maintain the cleanliness, calibration, and accuracy of the weighbridge facility.

Accounts & Payroll Assistance

• Debtors: Prepare and process invoices, reconcile statements, and handle customer inquiries.
• Creditors: Process supplier and subcontractor invoices, payments, and queries.
• Payroll: Collate and check driver timesheets, assist with pay runs, and manage related admin.
• Generate weekly tickets, invoices, and monthly statements.

Compliance & Administration

• Support transport accreditation schemes, including NHVAS and the Grain Harvest Management Scheme (GHMS).

• Audit transport administration data, including logbook pages and fatigue compliance.

• Answer incoming calls, manage email inboxes, and assist with general office filing and data entry.

About You

• Experience: Previous experience operating a weighbridge is preferred. Previous experience processing payroll and timesheets is required.
• Industry Knowledge: Experience within the grain, agriculture, or bulk transport industry is highly advantageous.
• Compliance Savvy: Familiarity with heavy vehicle compliance (NHVAS, GHMS, driver logbooks) is a strong asset.
• Tech Skills: Proficient in the MS Office Suite (especially Excel for fuel and tonnage tracking) and accounting data entry.
• Communication: Exceptional interpersonal and customer service skills, with the confidence to communicate effectively with corporate staff, growers, and truck drivers alike.
• Attributes: High attention to detail, strong time-management skills, and the ability to work independently in a fast-paced environment.

What We Offer

• Competitive salary package based on experience.
• Stable, long-term career opportunity in a critical industry.
• Supportive, collaborative team environment.

Our Culture

CHS Broadbent is a trusted, innovative organisation with an excellent reputation and a great culture.  At CHS Broadbent we care for our people, support balance and flexibility, and are committed to the professional growth of our employees.  If you want to work with talented, passionate people where you can make an impact and see the results of your hard work, then we encourage you to apply.

Safety is a core value at CHS Broadbent and all employees are involved in continuous safety training and initiatives. The Company's key objectives are to reduce risks and ensure a safe working environment for all our employees.

For further details regarding the position or a copy of the position description, please contact Shane Noble on [email protected] or [0447 911 199](tel:0447 911 199)

** Please note that only short-listed candidates will be contacted.