The Position

The Administrative Assistant is responsible for providing day-to-day administrative support to the shishalh Nation Wellness Centre. The incumbent's work directly affects the efficiency and effectiveness of the center's operations. Errors or a lack of attention to detail may result in delays, misinformation, or miscommunication, which can affect the overall functioning of the Wellness Centre.

The Candidate:

• Assist with general administrative tasks, including filing, data entry, and maintaining records.
• Prepare and distribute correspondence, reports, and other documents as required.
• Manage appointment scheduling and maintain calendars, including scheduling events and booking rooms.
• Coordinate travel arrangements and accommodation bookings.
• Assist with budget monitoring and expense tracking.
• Submit financial requests for the Wellness Centre team and the Social Development/Health teams as required.
• Ensure that all electronic files & records are catalogued by year to provide up-to-date reference materials. This includes supporting all program documentation for Wellness Centre programs, which should be uploaded into the appropriate electronic databases.
• Prepare and distribute quarterly and annual reports for the Wellness Centre.
• Provide guidance and assistance to clients in completing documents and applications.
• Successfully communicate with individuals facing barriers, such as physical disabilities, mental illness, addiction, or language barriers.
• Perform all other duties within the scope of the position and as requested.

Qualifications, Skills and Abilities:

• Certificate or Diploma in Office Administration.
• Three (3) years of relevant administrative experience.
• Experience in a First Nation environment providing Child/Youth Wellness Health services would be an asset.
• Experience working with Indigenous people, organizations, and communities would be an asset.
• Knowledge of shíshálh Nation programs and services, or willing to learn.
• Respect for, sensitivity towards, as well as knowledge and understanding of shíshálh culture and traditions.
• Knowledge of the relevant legislative framework and policies reflecting current child welfare practice.
• Understanding of evidence-informed/evidence-based practices for promoting trauma, attachment, resilience, and wellness-based mental health program services to children.
• Knowledge of First Nation service delivery, customs, and traditions in responding to child welfare concerns.
• Excellent verbal and written communication skills, including conflict resolution and sensitivity to diverse client backgrounds.
• Proficiency in MS Office programs, with advanced knowledge of Excel and Adobe and strong database skills.
• Completion of an acceptable Criminal Record Check.
• A valid Class 5 Driver's License is mandatory (Class 4 an asset): The Administrative Assistant must possess a valid driver's license to fulfill job-related duties that may involve travel or errands outside of the Wellness Centre.