We’re Hiring: Admin Assistant / Document Controller – Construction

We’re Hiring: Admin Assistant / Document Controller – Construction

We are looking for an organized and detail-oriented Admin Assistant / Document Controller to join our construction team. The ideal candidate should have solid experience in construction administration, document control, project coordination, anda general office support.

Key Responsibilities:

Manage, organize, and maintain project and company documents.

Maintain proper filing systems for drawings, documents, correspondence, approvals, RFIs, submittals, and transmittals.

Receive, register, distribute, and track incoming and outgoing documents.

Maintain document registers and ensure documents are properly updated and controlled.

Monitor document revisions and ensure the latest versions are available to the relevant team.

Prepare and maintain daily, weekly, and monthly reports.

Assist project managers, engineers, and site teams with administrative requirements.

Prepare letters, memos, reports, spreadsheets, and other documents.

Handle general office administration and data entry.

Coordinate with internal departments, consultants, subcontractors, and suppliers when required.

Follow up on pending documents, approvals, and submissions.

Maintain accurate records and ensure documents are easily accessible when required.

Perform other administrative and document-control duties assigned by management.

Requirements:

Minimum 5 years of experience in a similar role.

Previous experience in a construction or contracting company is required.

Strong knowledge of document control and construction documentation.

Experience with drawings, RFIs, submittals, transmittals, approvals, and project correspondence.

Good knowledge of Microsoft Office, especially Excel and Word.

Strong organizational and filing skills.

Good English communication skills, both written and verbal.

Ability to manage multiple tasks and meet deadlines.

Attention to detail and accuracy.

UAE construction experience is preferred.

Experience with document management or construction/project software is an advantage.

Key Skills:

Administrative Support | Document Control | Construction Documentation | MS Excel | MS Word | Filing | Reporting | Data Entry | Project Coordination | Records Management

Application Question(s):

• 1. How many years of experience do you have in a similar Admin Assistant / Document Controller role?
• 2. Do you have at least 5 years of experience in the UAE construction or contracting industry?
• 3. Do you have experience handling construction documents such as drawings, RFIs, submittals, transmittals, approvals, and document registers?
• 4. How would you rate your MS Excel and MS Word skills?
• 5. What is your current notice period / availability to join?
• 6. Have you previously worked as a Document Controller or Admin Assistant in a construction/contracting company?

Work Location: In person