WFH Accounting and Admin Assistant

Overview

Our client is looking for a dedicated remote Accounting and Admin Assistant to serve as the operational bridge between contractors, clients, and the principal accountant for a growing boutique accounting firm based in Auckland, New Zealand. In this hybrid administrative and financial support role, you will manage quality control, workflow coordination, client invoicing, and daily communications. Your accounting background will enable you to verify technical accuracy, understand client financial requirements, and assist with billable accounting tasks during peak periods.

Schedule:

• Flexible during Auckland, NZ Business Hours (NZST / NZDT Time Zone) | Part-Time, 20 hours per week (Potential to expand based on business growth)

Responsibilities

Workflow Coordination & Quality Assurance

• Receive completed bookkeeping, tax, and accounting deliverables from contractors/subcontractors and perform detailed quality checks prior to client delivery.
• Coordinate daily task flows and deliverables between the principal accountant, remote contractors, and end-clients.
• Maintain organized digital records of project statuses, client communications, and workflow trackers.
• Provide ad-hoc back-up accounting and bookkeeping support during peak tax or financial reporting periods.

Client Communication & Accounts Receivable

• Act as a main client-facing contact using a dedicated company email, delivering final financial reports and addressing client inquiries promptly.
• Prepare and issue accurate client invoices on a scheduled basis.
• Manage accounts receivable collections, following up on outstanding bills and maintaining polite, professional payment tracking.
• Maintain clear and accurate documentation of all client correspondence and accounts status.

Technical Stack & Tools

• Accounting Software: Xero, QuickBooks Online, or similar cloud accounting platforms
• Practice Management: WorkflowMax, Karbon, or related practice management tools
• Productivity & Workspace: Microsoft 365, Google Workspace, Zoom, Slack

Requirements

• Accounting & QA Foundation: Minimum of 2 years of general accounting or bookkeeping experience with a strong ability to review and quality-check financial statements and work papers.
• Accounts Receivable & Admin: Direct experience with invoicing, payment follow-ups, contractor workflow tracking, and general office administration.
• Client Communication: Excellent written English skills for professional, clear, and courteous correspondence with New Zealand business owners.
• Autonomous Execution: Ability to work independently with high attention to detail, maintaining accuracy across multiple client accounts simultaneously.
• Shift Alignment: Available to work 20 hours per week, flexible during Auckland, New Zealand business hours (NZST/NZDT).

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

BruntWork never charges for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email us through the ‘Contact Us’ form on our official BruntWork website.

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