WFH Accounting Assistant (AP/AR Invoicing)

Job Overview

Our client—a premier global leader in analytical testing services with expanding operations across Canada and the United States—is looking for an Accounting Assistant for an immediate full-time remote position. Created to support a recent system migration and increased transaction volume, this role will primarily focus on accounts payable, accounts receivable, and end-to-end invoice workflow management.

As part of a high-growth finance team, this position offers long-term stability and prospective growth opportunities as the company continues to optimize its accounting systems and expand remote operations across North American business units.

Client Overview

Our client is a world-leading testing, inspection, and certification business delivering high-quality scientific analysis for various industries worldwide. Their North American finance operations are experiencing dynamic growth, following a recent ERP/accounting system migration. You will collaborate directly with their British Columbia, Canada-based finance team to ensure operational continuity, vendor data integrity, and seamless transactional processing.

Schedule:

• Monday – Friday, 9:00 AM – 5:00 PM PST, with 1 hour unpaid break (40 work hours per week)

Responsibilities:

• AP & AR Processing: Accurately enter and process high-volume accounts payable invoices and accounts receivable transactions in accordance with company guidelines.
• Employee Expense Administration: Oversee and manage the end-to-end administration of the client's employee expense report program/platform.
• Supplier Fraud Prevention & Verification: Conduct voice-verification calls with vendors/suppliers to validate and confirm bank account detail changes prior to payment execution.
• Invoicing Management: Generate and distribute outgoing client invoices directly out of the newly implemented accounting system.
• Email Triaging & Inbox Management: Manage, organize, and triage high-volume incoming financial inquiries from internal stakeholders, vendors, and clients.
• System Adaptation: Support ongoing post-migration optimization by maintaining precise financial records and adhering to shifting workflow standards.
• Ad-hoc Financial Support: Assist the core finance team with periodic reconciliations, monthly reporting tasks, and administrative duties as needed.

Requirements

• Experience: 2+ years of hands-on experience in Accounts Payable, Accounts Receivable, and transactional accounting.
• Communication: Exceptional verbal and written English communication skills (essential for direct team collaboration and supplier voice-verifications).
• Technical Skills: High proficiency in cloud-based ERP/accounting software, MS Excel, and expense platform management.
• Accuracy & Compliance: Strong attention to detail, high degree of numerical accuracy, and strict adherence to internal audit and fraud-prevention controls.

Qualifications

• Experience working with newly implemented accounting systems, system migrations, or platforms such as Pronto, NetSuite, SAP, or similar ERPs.
• Previous background in the analytical testing services, laboratory, or B2B professional service industries.
• Direct experience handling vendor verification protocols or employee expense software (e.g., Concur, Expensify, Ramp).

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.