WFH Executive Admin Assistant

Job Overview

This is not a traditional administrative role. Operating as an extension of the CEO’s office, this position manages the documentation, communications, reporting, and project coordination that keep a complex, multi-funded nonprofit running with precision and integrity.

Our client is looking for an autonomous, detail-oriented professional who produces exceptional work without micromanagement, catches missing signatures, wrong dates, budget inconsistencies, and unclear phrasing before anyone else sees them, and maintains organized, audit-ready systems and files.

Schedule

Monday - Friday, 9:00 AM - 5:00 PM CST, with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Executive Writing & Communications: Draft, edit, and proofread high-level correspondence, donor updates, board materials, CEO briefings, and talking points to match organizational voice and accuracy standards.
• Grant Management & Funder Reporting: Maintain the master grant calendar, track deliverables, draft narratives and budgets, and submit accurate, audit-ready progress reports and compliance paperwork on time.
• Project & Operational Systems: Oversee master project trackers, resolve operational bottlenecks proactively, and create standardized templates, checklists, and workflows.
• Paperwork & Onboarding: Manage participant intake compliance, staff and contractor contracts/MOUs, deliverable schedules, and coordinate payroll documentation with the CPA.
• Executive Support: Protect and manage the CEO’s calendar, prepare executive meeting materials, and track action items through completion.

Qualifications

• Bachelor’s degree in Nonprofit Management, Public Administration, Communications, Business, or a related field (Master’s degree preferred).

• Exceptional professional writing and editing skills with minimal revision needed.

• Proven ability to manage multiple projects and deadlines using organized tracking systems.

• Advanced proficiency in Microsoft Office (Word, Excel) and Google Workspace.

• Demonstrated experience handling grant documentation, government reporting, or nonprofit compliance paperwork (Familiarity with behavioral health/human services documentation preferred).

• Prior experience supporting a nonprofit CEO or senior executive preferred.

The Quality Standard

Every document moving through this role must pass an internal quality check. Before any work leaves your desk, you should be able to answer yes to the following:

• Is it 100% complete and accurate?
• Is it consistent with our commitments?
• Does it reflect the high standards and credibility of our organization?

The standard: If the CEO has to send a document back for basic corrections, it was not ready.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance coverage in eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email us through the ‘Contact Us’ form on our official BruntWork website.