WFH Executive Assistant (Operations Support)

Job Overview

Our client is seeking a highly organized and reliable Executive Assistant (Operations Support) to provide day-to-day administrative and operational support across both business and personal matters. This role is suited to someone with proven administrative experience who is comfortable working directly with a senior professional, managing multiple priorities, coordinating schedules, handling communications, and ensuring that important tasks and follow-ups are completed efficiently. The ideal candidate is proactive, detail-oriented, professional, and able to work independently while maintaining clear and consistent communication with the client.

Schedule: Monday - Friday, 9:00 AM - 6:00 PM EST, with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Manage calendars, schedules, appointments, and travel arrangements
• Coordinate meetings and maintain organized schedules and priorities
• Serve as a point of contact for clients, business contacts, and other stakeholders
• Handle onboarding, follow-up communications, and routine correspondence
• Provide general administrative and back-office support across business and personal matters
• Take meeting notes and track action items to ensure timely follow-through
• Maintain organized digital files, records, documents, and information
• Assist with project coordination and administrative tasks as needed
• Help monitor deadlines, outstanding tasks, and follow-ups
• Handle confidential and sensitive information with professionalism and discretion
• Proactively identify administrative needs and keep the client informed of important matters

Requirements

• 2+ years of experience in executive assistance, administrative assistance, office administration, or a similar support role
• Experience supporting a manager, executive, business owner, or senior professional is preferred
• Excellent written and verbal English communication skills, with the ability to communicate clearly and professionally.
• Excellent organizational and time-management skills
• Strong attention to detail and follow-through
• Ability to manage multiple priorities and deadlines independently
• Professional and confident when communicating with clients and business contacts
• High level of discretion when handling confidential or personal information
• Comfortable working independently in a remote environment
• Proficient with common productivity tools such as Google Workspace and Microsoft Office

Ideal Candidate

The ideal candidate is not necessarily a highly experienced traditional Executive Assistant, but someone who has strong administrative fundamentals and is ready to take ownership of supporting a busy executive or business owner.

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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