WFH Executive Virtual Assistant (Email & AI Operations)

Job Overview

Our client is seeking a highly trusted Executive Virtual Assistant to support senior leadership in managing email workflows, optimizing executive communication, and enforcing strict data security standards. This role requires exceptional discretion, professionalism, and accountability in handling sensitive business information.

Schedule

Monday – Friday, 8:00 AM – 5:00 PM EST (40 hours/week, 1-hour unpaid break)

Responsibilities

• Streamline and organize executive inboxes and email workflows to guarantee timely, professional, and accurate responses.
• Draft, edit, and send high-level correspondence on behalf of executives, leveraging AI tools (e.g., ChatGPT) to maximize efficiency without compromising quality.
• Identify and filter phishing or spam attempts, enforce strict data confidentiality, and immediately report potential security risks or breaches.
• Maintain password security, obtain approval before downloading software/data, and share information strictly through approved platforms.
• Coordinate seamlessly with internal teams via Microsoft Outlook and Teams.

Requirements

• Proven experience as an EA or VA supporting senior leadership.
• Advanced proficiency in Microsoft Outlook (inbox optimization) and Microsoft Teams.
• Strong knowledge of email security, phishing detection, and data protection standards.
• Hands-on experience using AI tools (e.g., ChatGPT) to boost productivity.
• Superior written communication, organizational skills, and sound judgment.
• Work from a private, secure workspace using dedicated, private internet (no public Wi-Fi) and 2FA-enabled systems.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage

Note
Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.