WFH Media Booking & Scheduling Coordinator

Job Overview

Our client is seeking a detail-oriented Media Booking & Scheduling Coordinator to manage podcast, radio, and print media bookings across Eastern Time. The ideal candidate has strong scheduling and calendar management experience, excellent written English, and a proactive approach to ensuring every booking is accurately confirmed and properly documented. This role requires someone who can independently monitor the full booking workflow, identify potential issues, and follow up before they become problems.

Schedule Monday - Friday, 9:00 AM - 5:00 PM EST, with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Manage and coordinate podcast, radio, and print media bookings across Eastern Time, ensuring accuracy in all scheduling details
• Respond to inbound emails from media hosts and clients, facilitating the booking process from inquiry through confirmation
• Enter bookings into the scheduling system and verify that corresponding calendar invites and confirmation emails are accurate and consistent
• Proactively follow up on unconfirmed bookings to ensure all upcoming appearances are confirmed ahead of time
• Monitor upcoming schedules daily to identify potential conflicts, errors, or missing confirmations before they become issues
• Review all outgoing communications for accuracy, professionalism, and brand consistency before sending

Requirements

• Prior experience in calendar management, scheduling, or administrative coordination
• Strong attention to detail with the ability to catch and correct errors independently
• Proactive and process-oriented mindset—able to think beyond individual tasks and consider the full workflow
• Excellent written communication skills in English
• Ability to work independently and take ownership of responsibilities without constant supervision

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.