WH&S Administrator

WHS Administrator

Paynter Dixon Pty Limited
Maroochydore, Sunshine Coast QLD
Administration & Office Support / Construction
Full time

Salary range $120k -$140K

ABOUT US

For more than a century, Paynter Dixon has contributed to the delivery of projects that help shape communities across Australia. As a family-owned business established in 1914, our longevity has been built on strong relationships, dependable delivery and a commitment to doing things the right way.

Today, we continue to evolve alongside the industry, combining experience with forward-thinking practices to deliver smarter and more sustainable outcomes. We encourage our people to think proactively, challenge conventional approaches and take accountability for the work they do, creating a culture built on collaboration, trust and continuous improvement.

As we continue expanding our presence in Queensland, we bring with us the capability, stability and reputation that have underpinned Paynter Dixon's success for generations.

THE OPPORTUNITY

Support WHS. Keep the project organised. Build your career.

We are seeking a WHS Administrator to join our project team at SOL Apartments in Maroochydore.

Reporting to the WHS Coordinator, this is a junior site-based role providing administration and coordination support across the project's Work Health and Safety systems and processes.

This is an excellent opportunity for someone looking to develop their career in WHS administration and construction, while gaining practical experience working within a major multi-storey residential construction project.

You will work closely with the WHS Coordinator, Site Manager, Foremen, subcontractors and broader project team to ensure WHS records, systems and documentation are maintained accurately and efficiently.

THE PROJECT – SOL APARTMENTS, MAROOCHYDORE

SOL Apartments is one of the first major residential developments within the Maroochydore City Centre and forms part of the broader transformation of the emerging CBD.

Delivered for Walker, the project comprises two multi-storey residential towers above a podium structure, incorporating residential apartments, podium car parking, activated ground-floor spaces, integrated landscaping and premium resident amenities.

Working on SOL Apartments will provide valuable exposure to:

• Multi-storey residential construction
• A live construction site environment
• WHS systems and processes
• Subcontractor management
• Worker and contractor inductions
• Site safety documentation
• Hammertech administration
• Safety inspections and reporting
• Training and competency records
• Construction project administration

THE ROLE

Reporting to the WHS Coordinator, you will provide day-to-day administrative support to help maintain the project's WHS systems and documentation.

This role is ideal for someone who is highly organised, detail-focused and interested in developing their career within construction and workplace health and safety.

You will be supported by the WHS Coordinator and wider project team while gaining practical experience in a professional construction environment.

KEY RESPONSIBILITIES

Your responsibilities will include:

• Provide day-to-day administrative support to the WHS Coordinator.
• Maintain accurate and up-to-date WHS records and documentation.
• Assist with the administration of the Hammertech WHS management system.
• Assist with worker and subcontractor registrations and inductions.
• Maintain training, competency and induction records.
• Assist with uploading and maintaining WHS documentation, photographs and inspection records.
• Track outstanding WHS actions and follow up with relevant personnel as directed.
• Assist with the administration of toolbox talks, safety meetings and training sessions.
• Prepare attendance records, meeting minutes and action registers.
• Assist with maintaining WHS registers and project records.
• Assist with preparing weekly and monthly WHS reports.
• Support the WHS Coordinator with site inspections and safety activities.
• Assist with maintaining safety signage, communication material and WHS noticeboards.
• Identify missing or incomplete documentation and escalate issues to the WHS Coordinator.
• Assist with collecting WHS information and statistics.
• Maintain accurate electronic and hard-copy records where required.
• Liaise professionally with workers, subcontractors and project team members regarding administrative requirements.
• Immediately escalate any safety concern, incident, hazard or unsafe condition to the WHS Coordinator or relevant site management.

ABOUT YOU

We are looking for someone who is:

• Highly organised and detail-oriented.
• Confident using computers and Microsoft Office.
• Comfortable working with systems, registers and documentation.
• A strong communicator who can build positive relationships with site personnel and subcontractors.
• Reliable, proactive and willing to learn.
• Comfortable working in a fast-paced construction environment.
• Able to manage competing priorities and meet deadlines.
• Professional and approachable.
• Interested in developing a career in WHS and/or construction.
• Able to work both independently and as part of a team.

EXPERIENCE & QUALIFICATIONS

Ideally, you will have:

• Previous administration experience, preferably within construction, WHS or a project environment.
• Experience maintaining records, registers or documentation.
• Good computer literacy and Microsoft Office skills.
• Experience with Hammertech, Procore or similar systems would be advantageous.
• Construction industry experience would be advantageous.
• A White Card would be advantageous.
• A WHS qualification or studies towards a WHS qualification would be advantageous, but is not essential.

This is a junior support role, so we are open to candidates who have strong administration skills and a genuine interest in developing within WHS and construction.

THE IDEAL CANDIDATE

You are someone who:

• Takes pride in keeping information accurate and organised.
• Notices when documentation is missing or incomplete.
• Is comfortable asking questions and learning new systems.
• Has a positive and professional attitude.
• Can communicate confidently with different levels of the project team.
• Understands the importance of confidentiality and accurate record keeping.
• Wants to develop practical experience in a construction environment.
• Is committed to workplace health and safety.

WHY PAYNTER DIXON?

At Paynter Dixon, you'll join a business with over 100 years of history, a reputation for delivering quality projects and a culture built on trust, accountability and teamwork.

In return, we offer:

• The opportunity to work on a landmark Sunshine Coast development.
• Practical exposure to WHS within a major construction project.
• Support and mentoring from an experienced WHS Coordinator and project team.
• The opportunity to develop your career within construction and WHS.
• Exposure to industry-leading project systems and processes.
• A collaborative and supportive project environment.
• Long-term career opportunities with a growing Queensland business.
• A workplace that values safety, quality and professional development.

READY TO BUILD YOUR CAREER?

If you're organised, proactive and interested in developing your career in WHS and construction, we'd love to hear from you.

To apply, please submit your resume via SEEK and tell us why you're interested in joining the Paynter Dixon project team at SOL Apartments.