Work from home operations and office coordinator

Job Summary
We are seeking a dynamic and highly organized Work from Home Operations and Office Coordinator to streamline our remote and in-office activities. This vital role combines administrative excellence with operational oversight, ensuring seamless communication, efficient scheduling, vendor relations, and team management. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and a proactive approach to problem-solving. Join us to help create a productive, well-coordinated workspace that supports our team’s success and enhances overall operational efficiency.

Responsibilities

• Manage and coordinate daily schedules for team members, including virtual meetings, appointments, and project deadlines using calendar management tools.
• Oversee vendor relationships by negotiating contracts, tracking service delivery, and ensuring timely payments through accounting software such as QuickBooks.
• Handle all aspects of office administration remotely and on-site, including filing, record keeping, and maintaining confidential information with integrity.
• Support human resources functions such as onboarding new employees, managing payroll processes, and assisting with training & development initiatives.
• Organize company events and team-building activities to foster engagement and collaboration across remote and in-office teams.
• Supervise administrative staff or interns, providing guidance on clerical tasks like filing, front desk operations, multi-line phone systems, and customer service protocols.
• Utilize Microsoft Office Suite (Word, Excel, Outlook) extensively for creating spreadsheets, reports, and correspondence to ensure accurate bookkeeping and financial tracking.

Experience

• Proven experience in office management or administrative roles with a focus on operations coordination in a remote or hybrid environment.
• Demonstrated supervising experience with the ability to lead teams effectively across different locations.
• Strong background in event planning, vendor management, budgeting, and bookkeeping using financial software such as QuickBooks or similar platforms.
• Familiarity with human resources processes including payroll administration, employee onboarding, and confidentiality handling.
• Proficiency in Microsoft Office applications along with excellent communication skills for client interaction and team collaboration.
• Prior experience managing medical office operations or similar environments is a plus but not required.
• Exceptional organizational skills with the ability to multitask efficiently while maintaining attention to detail in a fast-paced setting.

Join us to be part of an energetic team dedicated to operational excellence! This role offers the opportunity to develop your skills across multiple disciplines while supporting a vibrant workplace culture that values innovation and teamwork. We are committed to providing an inclusive environment where every team member can thrive—whether working remotely or on-site—while making a meaningful impact every day!

Pay: $25.78 - $30.84 per hour

Benefits:

• 401(k)
• Flexible schedule

Work Location: In person