Workday Absence, Time Tracking and Scheduling Specialist

System Configuration & Administration

• Configure, maintain, and optimize Workday Absence, Time Tracking, and Scheduling modules, ensuring alignment with organizational policies and regional compliance requirements.
• Set up and maintain absence plans, time entry codes, accruals, eligibility rules, work schedules, and calendar configurations.
• Manage system testing, documentation, and deployment of new features or Workday releases.
• Ensure seamless integration between Workday Absence/Time Tracking and Payroll, HCM, and Compensation modules.

Process Management & Optimization

• Collaborate with HR and Operations teams to review and improve timekeeping, scheduling, and leave management processes.
• Support the development and implementation of new or updated leave and scheduling policies.
• Analyze existing configurations and recommend process automation and simplification opportunities.
• Ensure time tracking and absence data accurately reflect workforce activity for payroll processing and reporting.

Compliance & Data Integrity

• Maintain compliance with local, state, and federal labor laws, union agreements, and company policies.
• Conduct regular audits and data validations to ensure accuracy in time, absence, and scheduling records.
• Partner with Legal, Compliance, and HR Policy teams to implement regulatory changes.
• Maintain clear documentation of configuration decisions, business rules, and audit trails.

Reporting & Analytics

• Build and maintain custom Workday reports and dashboards related to absence balances, attendance trends, overtime, and scheduling efficiency.
• Support payroll reconciliation and compliance reporting with accurate data extracts and validations.

End-User Support & Training

• Provide Tier 2 and 3 system and process support for HR and employee inquiries related to time entry, scheduling, and leave requests.
• Develop user guides, process documentation, and training materials for employees, managers, and HR teams.
• Deliver system training sessions and assist with process updates.
• Participate in change management and communication planning for Workday enhancements and newsletters for HR Community.
• Use Workday Help to support and process employee cases.