Workforce and Planning Lead

About PMCV:

The PMCV seeks to improve the educational and training opportunities available to support the welfare and career development of doctors, who have recently graduated or commenced work in the Victorian public health system.

Through our work, we aspire to promote safe, high quality and accessible healthcare and a sustainable, highly motivated and effective health workforce. Our core functions include Accreditation and Standards, Advocacy and Wellbeing, and Workforce and Planning.

About the role

The Workforce and Planning Lead holds primary responsibility for ensuring that all activities related to PMCV's Allocation and Placement Service are delivered effectively, accurately and on time and in accordance with PMCV's contractual requirements. The role involves leading, developing and supporting the Workforce and Planning team responsible for the day-to-day delivery of workforce matches and associated activities. The Workforce and Planning Lead is accountable for PMCV's allocation and placement activities and works collaboratively across the organisation to support strategic objectives and priorities.

Key responsibilities

• Lead and oversee the delivery of all PMCV allocation and placement programs through the Allocation and Placement Service (APS), ensuring the integrity, efficiency and continuous improvement of workforce matching processes
• Ensure workforce programs are delivered in accordance with approved business rules, policies, procedures, privacy obligations and stakeholder requirements
• Monitor performance, risks, resourcing and timelines across the workforce and planning portfolio and support operational delivery where required
• Lead, develop and support the Workforce and Planning team by setting clear objectives, monitoring progress and providing regular feedback to ensure high-quality outcomes are delivered in line with organisational priorities
• Foster a psychologically safe, collaborative and accountable culture by setting clear expectations, monitoring performance standards and addressing team feedback and development needs through regular check-ins
• Build and maintain workforce capability by implementing coaching, professional development, succession planning and knowledge-sharing activities that are reviewed regularly and aligned to team and organisational objectives
• Establish, maintain and regularly review governance frameworks, documentation, procedures and quality assurance processes to ensure workforce programs and APS operations are delivered accurately, consistently and in accordance with agreed requirements
• Ensure compliance with legislative, contractual, privacy, information security and organisational requirements
• Lead risk management, continuous improvement, automation and system enhancement initiatives that improve efficiency, consistency and stakeholder experience
• Build and maintain productive relationships with key stakeholders and provide expert advice on allocation and recruitment processes

About you

• Demonstrated leadership experience with the ability to lead, coach, and develop a high performing team, set clear expectations and maintain accountability in a complex environment
• Proven ability to identify, lead and implement process improvement, automation and system enhancement initiatives
• Excellent organisational, analytical and problem-solving skills with the ability to manage competing priorities
• Highly developed stakeholder engagement and relationship management skills, with the ability to influence and collaborate across diverse stakeholder groups
• Demonstrated ability to develop, implement and monitor work plans to support the delivery of complex workforce programs, allocation processes and organisational priorities
• Experience within the Australian public health sector, workforce planning, or medical workforce environment
• Demonstrated knowledge of governance, quality assurance, compliance and risk management principles, with a strong attention to detail
• High level written communication skills, including the ability to prepare reports, briefings and stakeholder correspondence
• Experience collecting, analysing and interpreting workforce or operational data to identify trends, inform planning, policy direction and support evidence-based decision-making
• High level of emotional intelligence, with demonstrated ability to build trust, manage challenging interpersonal situations, respond constructively to feedback and differing perspectives, and lead others with empathy, professionalism and sound judgement.

Selection Criteria - Essential:

• Demonstrated leadership experience with the ability to lead, coach, and develop a high performing team, set clear expectations and maintain accountability in a complex environment.
• Proven ability to identify, lead and implement process improvement, automation and system enhancement initiatives.
• Excellent organisational, analytical and problem-solving skills with the ability to manage competing priorities.
• Highly developed stakeholder engagement and relationship management skills, with the ability to influence and collaborate across diverse stakeholder groups.
• Demonstrated ability to develop, implement and monitor work plans to support the delivery of complex workforce programs, allocation processes and organisational priorities.
• Experience within the Australian public health sector, workforce planning, or medical workforce environment.
• Demonstrated knowledge of governance, quality assurance, compliance and risk management principles, with a strong attention to detail.
• High level written communication skills, including the ability to prepare reports, briefings and stakeholder correspondence.
• Experience collecting, analysing and interpreting workforce or operational data to identify trends, inform planning, policy direction and support evidence-based decision making.
• High level of emotional intelligence, with demonstrated ability to build trust, manage challenging interpersonal situations, respond constructively to feedback and differing perspectives, and lead others with empathy, professionalism and sound judgement.

Selection Criteria - Desirable:

• A qualification in Project Management, Business Administration, Communications, or related field.
• Experience working with matching, recruitment or allocation systems.
• Experience leading digital transformation, automation or service improvement initiatives.

Why Join PMCV?

At PMCV, you will be part of a collaborative and supportive team working to shape the future of medical education in Victoria. This role offers an opportunity to make a meaningful impact on the healthcare sector while fostering professional growth in a dynamic environment. Including a flexible working environment.

How to Apply:

Submit your resume and a cover letter addressing the key responsibilities via Seek. Only applicants with a cover letter and resume addressing key responsibilities will be considered. Applications close on 16 October 2026. Please note that applications will be reviewed as they are received, and this advertisement may close earlier if the position is filled.

For a copy of the position description or any further queries please contact Jini Badanjek, People and Culture Lead via email [email protected].

PMCV is an equal-opportunity employer and encourages applications from diverse backgrounds.