Workforce Governance Officer

Job Summary

The Workforce Governance Officer is responsible for supporting the effective management, monitoring, and governance of ATPI's workforce requirements. The position focuses on manpower planning, recruitment coordination, deployment monitoring, workforce data management, reporting, and compliance with approved manpower requirements.

The role works closely with HR Recruitment, HR Operations, Branch Heads, Operations Managers, and other departments to ensure that workforce requirements are properly monitored, documented, and addressed in a timely manner.

The Workforce Governance Officer ensures that manpower data is accurate and that workforce-related processes are properly coordinated and aligned with the organization's operational requirements.

Key Responsibilities

1. Workforce Planning & Monitoring

• Monitor manpower requirements across branches and departments.
• Maintain an updated database of approved manpower requirements, vacancies, new hires, and deployed employees.
• Track manpower movements, including hiring, deployment, transfer, promotion, resignation, and replacement.
• Identify manpower gaps and coordinate with concerned departments for appropriate action.
• Monitor workforce levels against approved manpower plans.

2. Recruitment & Manpower Deployment Coordination

• Coordinate closely with the HR Recruitment Team regarding active vacancies and hiring requirements.
• Monitor the recruitment status of candidates from sourcing through onboarding and deployment.
• Ensure that approved manpower requests are properly documented and processed.
• Track candidate acceptance, pre-employment requirements, contract signing, and deployment schedules.
• Coordinate with hiring managers regarding manpower requirements and expected deployment dates.
• Maintain accurate records of pending and completed manpower requirements.

3. Workforce Data Management

• Maintain accurate and updated workforce databases and manpower trackers.
• Consolidate employee and manpower data from different branches and departments.
• Validate data and investigate discrepancies before submission of reports.
• Ensure that workforce records and documents are properly organized and maintained.
• Handle workforce information with appropriate confidentiality.

4. Reporting & Analytics

• Prepare regular workforce reports for management.
• Monitor and report manpower requirements, vacancies, hiring progress, and deployment status.
• Prepare manpower headcount reports and workforce movement reports.
• Provide data and reports to support management decision-making.
• Identify workforce trends, gaps, and potential manpower concerns.

5. Governance & Process Compliance

• Monitor compliance with approved manpower requirements and HR processes.
• Ensure proper documentation of workforce-related transactions.
• Review manpower requests and supporting documents for completeness.
• Identify process gaps and recommend improvements.
• Ensure that workforce-related activities are aligned with established company policies and procedures.

6. Coordination with Branches & Operations

• Coordinate with Branch Heads, Operations Managers, and HR representatives regarding manpower requirements.
• Follow up on pending manpower requests and deployment concerns.
• Ensure timely communication of hiring and deployment updates.
• Assist in resolving workforce-related concerns that may affect branch operations.

7. Employee Movement Monitoring

• Monitor employee movements such as:

  • New hires
  • Deployment
  • Transfer
  • Promotion
  • Resignation
  • Replacement
  • Separation

• Ensure all workforce movements are properly documented and reflected in the appropriate trackers and reports.

8. Process Improvement

• Identify opportunities to improve manpower monitoring and workforce reporting processes.
• Develop or improve trackers, monitoring tools, and reporting templates.
• Recommend ways to improve coordination between Recruitment, HR Operations, and Operations teams.
• Support HR initiatives related to workforce efficiency and manpower optimization.

Background & Qualifications

• Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
• Experience in HR-related functions, particularly Recruitment and Manpower Deployment.
• Experience in workforce monitoring, HR reporting, or manpower planning is an advantage.
• Strong organizational and coordination skills.
• Good communication and interpersonal skills.
• Ability to manage workforce data, reports, trackers, and documentation.
• Detail-oriented with strong follow-through and accountability.
• Proficient in Microsoft Office and/or Google Workspace is an advantage.
• Good knowledge of Microsoft Excel/Google Sheets is preferred.
• Ability to handle multiple priorities and meet deadlines.
• High level of confidentiality and professionalism when handling employee information.