Workforce Planning Specialist

Institution: Woodlands Hospital

Family Group: Administration

About Us

Woodlands Hospital is a next-generation healthcare system designed to meet the future of care. As an integrated acute and community hospital with specialist outpatient clinics and innovative care models, we deliver person-centred, connected and seamless care—extending far beyond traditional hospital walls.

Our mission is to redefine healthcare for an aging and diverse population through digital innovation, preventive health, and strong community partnerships. Grounded in team-based care, sustainability and health equity, we are building a healthier future for all.

Why This Role Matters

We are looking for a highly analytical and data-driven professional to shape workforce decisions that support organisational growth, operational needs, and financial sustainability. This role sits at the intersection of workforce strategy, analytics, finance, and governance, partnering stakeholders across the organisation to drive evidence-based manpower planning and optimise workforce investments.

Key Responsibilities

• Drive the annual manpower planning and budgeting cycle, partnering Finance and HR Business Partners to forecast workforce requirements and manpower costs using data, workforce trends, and workload drivers.
• Evaluate, challenge, and rationalise manpower requests throughout the year, ensuring alignment with organisational priorities, approved headcount, and budget.
• Strengthen workforce governance by establishing frameworks, policies, and monitoring mechanisms to enable effective manpower management.
• Transform workforce data into actionable insights through workforce analytics, trend analysis, and scenario planning to support strategic decision-making.
• Design and develop dashboards and management reports that provide timely visibility into workforce metrics, utilisation, and budget performance.
• Manage manpower-related reporting requirements for internal and external stakeholders while driving process simplification and automation.
• Monitor manpower funding utilisation, coordinate funding submissions and claims, and support audit and compliance requirements.
• Champion a culture of evidence-based workforce planning and continuously identify opportunities to improve workforce planning practices, productivity, and resource optimisation.

Requirements

• 4-6 years of relevant experience in workforce planning, manpower management, HR analytics, finance, or a similar analytical role.
• Strong analytical mindset with the ability to manage, structure, and derive insights from large and complex datasets.
• Hands-on and comfortable navigating ambiguity, with a passion for solving business challenges through data.
• Strong stakeholder management and communication skills, with the ability to influence and collaborate across functions.
• Knowledge of budgeting, financial planning, or cost management would be an advantage.
• Experience in dashboard development and data visualisation tools (e.g. Power BI) would be advantageous.
• Proactive, curious, and driven to continuously improve processes, insights, and outcomes.