Workplace and Admin Coordinator

Who you are

• Prior experience in office administration, front desk, community management, or a similar coordinator role
• Comfortable working independently with minimal supervision
• Strong communication skills; friendly, professional, on-site presence
• Reliable and punctual — able to commit to a consistent daily schedule
• Familiarity with WeWork or shared/flex office environments a plus

What the job involves

• Part time
• Trustly is seeking a reliable, personable part-time Workplace & Admin Coordinator to serve as the on-site point of contact at our San Francisco WeWork location
• This role ensures smooth day-to-day office operations, supports employees with access and onboarding needs, and acts as the primary liaison with WeWork management
• Manage employee access to the office (badges, key cards, visitor access requests)
• Support new hire onboarding logistics (desk setup, access provisioning, welcome materials)
• Sort and distribute incoming mail and packages
• Serve as the on-site go-to person for employee questions regarding the workplace/office
• Act as the liaison between Trustly and WeWork community/building management (maintenance requests, amenities, building notices)
• Assist with ad hoc administrative duties as needed (supply orders, meeting room setup, light coordination tasks)
• 2 hours per day, Monday–Friday (specific time window to be confirmed)
• On-site at the WeWork San Francisco location

Benefits

• Free breakfast every morning and catered dinner if you need to work late. And happy hour every Friday to celebrate the week
• Each employee gets a generous health allowance, and Trustly Sports Club keeps us active together
• Each month, our teams go on fun outings. Which we’d probably do anyway, even if Trustly didn’t foot the bill!