Workplace & Team Operations Partner

About The Role

We are seeking an experienced workplace professional to oversee daily office operations and provide administrative support to senior leaders and their teams. This position combines facilities coordination, scheduling, travel, and event logistics to keep the workplace organized and employees supported.

The ideal candidate is approachable, resourceful, and comfortable moving between routine requests and time-sensitive projects. You will manage details independently, communicate changes clearly, and follow through so colleagues can stay focused on their work.

Key Responsibilities

Office and Facilities

• Oversee daily office needs, including supplies, shared spaces, meeting rooms, and general workplace readiness.
• Coordinate with property management and service providers on maintenance, cleaning, repairs, deliveries, and facility requests.
• Track inventory and purchasing, arrange replenishment, and maintain organized records for office equipment and materials.
• Collect vendor paperwork, including certificates of insurance, and coordinate building access and visitor requirements.
• Prepare workspaces, access credentials, and welcome materials for new employees.
• Handle incoming and outgoing shipments, packages, and business materials, including tracking and delivery follow-up.

Leadership and Team Support

• Maintain calendars for two senior leaders, resolving scheduling conflicts and arranging meetings across time zones.
• Book travel, organize itineraries, and adjust arrangements as plans change.
• Coordinate meeting logistics, prepare spaces for visitors, and communicate relevant details to attendees.
• Keep employees informed about office updates, upcoming activities, and operational changes.
• Handle confidential business and personnel information with discretion.

Events and Special Projects

• Coordinate team gatherings, offsites, employee activities, and office celebrations.
• Support external events through registration, vendor and venue coordination, materials shipping, and onsite logistics.
• Assist with cross-functional projects, including coordinating schedules, distributing materials, and tracking outstanding tasks.
• Organize employee and partner gifting, promotional items, and other requests as needed.
• Travel occasionally to assist with events or other business activities.

Administrative Coordination

• Process invoices, maintain payment trackers, and follow up with vendors and internal teams on open items.
• Route confidentiality agreements and routine business documents to the appropriate stakeholders.
• Maintain accurate records, shared trackers, and instructions for recurring processes.
• Complete research and administrative assignments, and suggest practical improvements to everyday workflows.

Required Qualifications

• Strong hands-on experience managing office operations, facilities requests, supplies, and outside service providers.
• Experience providing administrative support to senior leaders, including calendar management and travel arrangements.
• Excellent organization and attention to detail, with the ability to balance competing requests and meet deadlines.
• Clear written and verbal communication skills and confidence interacting with employees, executives, vendors, and visitors.
• A professional, welcoming approach and a willingness to help colleagues resolve day-to-day needs.
• Sound judgment, adaptability, and the ability to work independently when priorities shift.
• Proficiency with Microsoft Office, Google Workspace, and Slack.
• Comfort coordinating across time zones and supporting several stakeholders.
• Based in the Los Angeles area and available for the stated onsite schedule and occasional travel.

Preferred Experience

• Experience supporting a creative, media, consumer-facing, or project-based business.
• Planning employee events, coordinating external events, or supporting team engagement activities.
• Coordinating domestic and international shipments.
• Working with building access policies, vendor insurance documentation, and visitor procedures.

Success in This Role

The office is consistently prepared for employees and visitors, leaders receive reliable scheduling and travel support, and events and projects stay organized. Requests are addressed promptly, records remain current, and colleagues know they can count on you to resolve issues and close the loop.

Pay Rate : $35-$38/hour